Executive Assistant

Remotely; United States; Remote; USD 11,000 - 13,000; Full time

Job summary

Remotely is seeking an Executive Assistant to provide high-level administrative support to senior leaders in a fully remote setup. You will manage calendars, coordinate travel, prepare executive communications, and screen inquiries while handling confidential information with discretion.

The role requires 2-5+ years of experience, superb organizational skills, and strong written and verbal communication. Prior experience supporting executives in international or remote contexts is a plus.

Qualifications

• 2 to 5+ years of executive assistant experience.
• Strong organizational and time management skills.
• Excellent written and verbal communication.
• Experience supporting executives in international or remote settings is a plus.

Responsibilities

• Manage calendars, schedule appointments, and coordinate meetings
• Organize travel arrangements, accommodations, and itineraries
• Prepare reports, presentations, and executive level correspondence
• Screen and prioritize emails, messages, and requests
• Maintain organized digital filing systems and documentation
• Coordinate with internal teams and external stakeholders on behalf of the executive
• Track deadlines, reminders, and follow up actions to ensure nothing is missed
• Assist with project coordination and administrative tasks as needed
• Protect confidential information and manage communication with professionalism

Skills

Calendar management

Time management

Written & verbal communication

Discretion & sensitivity

Independent work

Remote collaboration

Tools

Google Workspace

Microsoft Office

Project management tools

Job description

Job Title: Executive Assistant
Job Type: Full-Time (Remote)
Compensation: Up to AUD 1,500/month (based on experience and qualifications)
Work Schedule: Full-time
Experience: 2-5+ years

Who We Are

At Remotely, we connect exceptional offshore professionals in the Philippines with global businesses looking to scale efficiently. We’re committed to building meaningful work opportunities that empower skilled talent to deliver real impact – anytime, anywhere.

Role Overview

The Executive Assistant will provide high level administrative support to senior leaders, ensuring their schedules, priorities, and communications are efficiently managed. This role requires someone who is proactive, highly organized, and able to handle sensitive information with discretion. You will serve as a trusted partner to the executive, helping streamline day to day operations and enabling them to focus on strategic objectives.

Key Responsibilities

• Manage calendars, schedule appointments, and coordinate meetings
• Organize travel arrangements, accommodations, and itineraries
• Prepare reports, presentations, and executive level correspondence
• Screen and prioritize emails, messages, and requests
• Maintain organized digital filing systems and documentation
• Coordinate with internal teams and external stakeholders on behalf of the executive
• Track deadlines, reminders, and follow up actions to ensure nothing is missed
• Assist with project coordination and administrative tasks as needed
• Protect confidential information and manage communication with professionalism

Qualifications & Skills

• 2 to 5+ years of experience as an Executive Assistant or similar role
• Strong organizational and time management skills
• Excellent written and verbal communication skills
• Proficiency in office tools such as Google Workspace, Microsoft Office, and project management platforms
• Ability to multitask and prioritize effectively in a fast paced environment
• High level of discretion and professionalism in handling sensitive information
• Strong problem solving skills and ability to work independently
• Experience supporting executives in international or remote settings is a plus

Work Arrangement & Expectations

• Remote work arrangement with consistently reliable internet connection
• Full-time schedule following the client’s preferred time zone
• Clear, timely communication and proactive updates to both the executive and internal team
• Strong attention to detail with commitment to accuracy in all administrative tasks
• Ability to anticipate needs, take initiative, and provide solutions
• Uphold confidentiality, trust, and professionalism at all times