Executive Assistant

Norm AI; United States; On-site; USD 70,000 - 90,000; Full time

Benefits offered by this job

Competitive salary and equity

401(k) plan with employer matching

Top-tier health, dental, and vision insurance

Free lunch provided

Paid parental leave

Relocation reimbursement to NYC

State bar fee reimbursement

Job summary

Norm AI is seeking a highly organized Executive Assistant to support leadership as their first hire in this function. You'll manage complex calendars, coordinate meetings, and assist with travel arrangements while ensuring efficient operations for the executive team.

The ideal candidate will have excellent communication skills, a Bachelor's degree, and over 5 years of experience in a similar role, preferably within a fast-paced, high-growth startup environment. Comprehensive benefits include a competitive salary, 401(k), and health insurance.

Qualifications

• 5+ years of experience as an EA or similar role supporting executives in a fast-paced environment.
• Experience planning and managing events.
• Experience in high growth start-ups.

Responsibilities

• Provide administrative support to company leadership.
• Manage and optimize complex calendars for executives.
• Serve as a liaison between executives and stakeholders.
• Organize and coordinate meetings and events.
• Arrange travel including flights and accommodations.
• Support office operations and ad-hoc tasks.

Skills

Strong written and verbal communication skills

High attention to detail and accuracy

Proficiency in Google Workspace

Excellent organizational and time management skills

Ability to handle sensitive and confidential information

Education

Bachelor’s degree

Tools

Google Workspace

Job description

Responsibilities

• We are seeking a highly organized and proactive Executive Assistant to join as our first hire in this function.
• You will provide administrative support to company leadership and play a key role in ensuring our executives operate efficiently and effectively
• Calendar Management:
  • Manage and optimize complex calendars for one or more busy executives
  • Resolve scheduling conflicts and proactively prioritize commitments
• Communication Support:
  • Serve as a liaison between executives and internal/external stakeholders, ensuring timely follow-up on requests
  • Manage, prioritize, and triage incoming messages and correspondence
  • Draft and edit communications on behalf of executives as needed
  • Develop a strong understanding of Norm Ai’s business priorities and how they relate to day-to-day decisions
• Meeting and Event Coordination:
  • Organize and coordinate meetings, including preparing agendas and materials, and capturing and distributing meeting minutes as needed
  • Support planning and execution of events such as conferences and team offsites
• Travel Arrangements:
  • Arrange travel for executives, including flights, accommodations, dining, and transportation
  • Prepare and manage travel itineraries and any related documentation
• Administrative Support:
  • Support office operations such as ordering supplies, coordinating vendors, and keeping common areas well-stocked and organized
  • Perform ad-hoc administrative tasks as needed to support executive effectiveness

Qualifications

• Strong written and verbal communication skills
• High attention to detail and accuracy
• Ability to handle sensitive and confidential information with discretion
• Bachelor’s degree
• Proactive in identifying and improving inefficient processes
• Excellent organizational and time management skills, with a resourceful mindset
• Comfortable navigating changing priorities and ambiguity
• Proficiency in Google Workspace and ability to quickly learn new tools
• 5+ years of experience as an EA or similar role supporting executives in a fast-paced environment
• Experience planning and managing events
• Experience in high growth start-ups

Benefits

• Competitive salary and equity
• 401(k) plan with a highly competitive employer matching contribution
• Top-tier health, dental, hospital, accident and vision insurance
• Free lunch provided when working from the office
• Paid parental leave
• Relocation reimbursement to move to NYC
• State bar fee reimbursement