Executive Assistant

Education First; United States; Remote; USD 66,000 - 81,000; Full time

Benefits offered by this job

Telework subsidy

Professional development stipend

Foundational bonding & parental leave

20 PTO days and 11 holidays

Medical, dental, vision, and life保险

401(k) match

Job summary

Education First is seeking an experienced Executive Assistant to support three senior leaders and lead administrative operations for meetings, travel, and events. The role balances executive support with diligent logistics management and internal culture initiatives.

You will coordinate complex calendars, arrange travel, and handle expense reconciliation while ensuring seamless client engagements and team collaboration across a fast-paced, mission-driven environment.

Qualifications

• Seasoned administrative professional supporting multiple senior leaders and teams.
• Strong calendar, travel, and expense management capabilities.

Responsibilities

• Manage complex calendars for senior leaders and client engagements.
• Lead end-to-end travel arrangements and logistics for events and meetings.
• Coordinate internal and external meetings, calls, and focus groups across time zones.

Skills

Calendar management

Travel logistics

Event planning

Budget tracking

Expense reconciliation

Team collaboration

Education

Bachelor’s degree preferred

Tools

Google Workspace

MS Office

ClickUp

Calendly

Job description

Education First is seeking an experienced Executive Assistant to join our mission-driven education policy consultancy. Education First relies on highly organized, resourceful, tech savvy, and collaborative Executive Assistants who thrive in a fast-paced environment and keep our leaders, projects, and team connected.

Reporting to the Senior Manager of Administrative Operations, Executive Assistants manage complex calendars, event and travel logistics, and budget tracking and expense reconciliation. This role balances two core functions: providing Executive Support to three senior leaders, while serving as the administrative and logistics lead for in-person and virtual client meetings, convenings and engagements. Additionally, you will support building internal culture and contributing to the Executive Assistant Team’s goals, learning, and initiatives.

Executive Support

• Own and drive calendar management for complex internal, client-based, and project-based scheduling
• Proactively prioritize and strategically manage conflicting appointments
• Field/triage requests from internal and external stakeholders
• Manage end-to-end travel for the leaders you support
• Secure flights, hotels, ground transportation and restaurant reservations as needed
• Serve as the first point of contact when travel disruptions occur
• Ensure all receipts (ride-shares, meals, incidentals) are collected and expensed ensuring accurate project billing
• Copyedit and support design of near final deliverables as needed

Administrative & Logistics Lead

• Serve as the Project Administrator, managing logistics for projects led by senior leaders
• Schedule internal, client calls, focus groups, interviews, and in-person meetings involving senior leaders
• Manage end-to-end virtual logistics, including registration, participant management, breakout rooms, interactive polls, and real-time tech troubleshooting
• Oversee in-person event operations, including venue and vendor sourcing, hotel booking, catering, supplies shipping, registration
• Partner with project teams and travel agents to coordinate travel for event attendees and speakers, send event communications, and process expense reimbursements

Internal Culture & Team Engagement

• Foster a rich Home Team and Internal Team culture
• Gift management for Home Team members' birthdays and special occasions
• Welcome new hires to Home Team
• Collaborate with Home Team leads on monthly meeting agendas and culture-building activities
• Contribute to EA team goals, learning, and initiatives
• Provide temporary coverage for other EAs on PTO/leave

• Multi-Executive Mastery: You are a seasoned administrative professional skilled at supporting multiple senior leaders at once, each with their own projects, clients, and priorities, and you know how to juggle competing demands without dropping the ball.

• Complex Operations & Logistics: You thrive managing conflicting priorities, cross-time-zone scheduling, end-to-end travel arrangements, and event/expense logistics.
• Proactive Problem-Solving: You are a resourceful, self-motivated starter who anticipates barriers, takes initiative on critical projects, and delivers results autonomously.
• Trusted Relationship Builder: You lead by influence, leveraging strong emotional intelligence and communication skills to build trust.
• High Attention to Detail: You bring extreme organization and precision to deliverables, operations, and administrative functions.
• Solutions-Oriented & Adaptable: You bring a service mindset to your work, staying flexible and customer-focused when priorities shift.
• Tech-Savvy: You are fluent in standard administrative platforms (Google Workspace, MS Office, ClickUp, Calendly).
• AI-Curious: You're comfortable exploring and using generative AI and automation tools (e.g., Gemini, Claude, Copilot) to streamline document generation, synthesize information, and boost productivity.

• 100% remote, U.S. based team
• Firmwide in-person engagements once a year
• Telework subsidy
• Professional development stipend
• Foundational Bonding and Parental Leave
• 20 PTO days, 11 holidays, and two firmwide shutdown weeks
• Medical, dental, vision and life insurance
• 401(k) match

Compensation

The salary for this position is $73,600. Employees living in cities with higher cost of living may receive a location-based supplement equivalent to 1-5% of the base salary.