Executive Assistant

Valenta; United States; Remote; USD 45,000 - 75,000; Full time

Job summary

Valenta is seeking an experienced Executive Assistant & Marketing Coordinator for a fully remote role. The position focuses on supporting business development, managing executive calendars, and coordinating multi-channel marketing campaigns.

You will own marketing collateral, maintain CRM records, and ensure timely outreach across platforms. Responsibilities include scheduling across time zones, coordinating client meetings, and tracking campaign performance.

Qualifications

• Highly organized and proactive
• Detail-oriented with strong administrative skills
• Marketing coordination experience welcomed or required

Responsibilities

• Executive Support: manage calendars, schedule across time zones, coordinate meetings, prepare agendas and notes.
• Marketing Campaign Management: plan and monitor email/LinkedIn/webinar campaigns, coordinate timelines and reports.
• Marketing Collateral Ownership: maintain centralized repository of assets and ensure collateral availability.
• CRM & Lead Management: update HubSpot or equivalent CRM; track leads through sales pipeline.
• Administrative & Operational Support: prepare documents, arrange travel, assist with special projects.

Skills

Executive support

Marketing coordination

Calendar management

CRM management

Lead management

Campaign planning

Stakeholder coordination

Tools

Microsoft 365

HubSpot

LinkedIn

CRM systems

Email marketing platforms

AI productivity tools

Job description

This is a remote position.

Job Description Role - Executive Assistant & Inside Sales

Contract Duration - 3 months with posibility to extend (confirmation after first week)

Position Summary

We are seeking a highly organized, proactive, and detail-oriented Executive Assistant & Marketing Coordinator to support business development, marketing initiatives, and executive operations. This role will serve as the primary point of contact for coordinating marketing campaigns, managing executive calendars and meetings, owning marketing collateral, and ensuring seamless execution of outreach activities across multiple platforms. The ideal candidate combines strong administrative skills with marketing coordination experience and is comfortable working with tools such as Microsoft 365, HubSpot, LinkedIn, CRM systems, email marketing platforms, and AI-powered productivity tools.

Requirements

Key Responsibilities

Executive Support

• Manage executive calendars, appointments, and scheduling across multiple time zones.
• Coordinate client meetings, discovery calls, webinars, and internal strategy sessions.
• Prepare meeting agendas, briefing notes, and follow-up action items.
• Track key business development opportunities and ensure timely follow-up.
• Maintain accurate records of meetings, tasks, and client communications.

Marketing Campaign Management

• Act as the primary coordinator for all marketing campaigns and outreach activities.
• Plan, execute, and monitor email, LinkedIn, webinar, and digital marketing campaigns.
• Coordinate campaign timelines, deliverables, and stakeholder communications.
• Track campaign performance metrics and prepare management reports.
• Work closely with sales and leadership teams to ensure campaign alignment with business objectives.

Marketing Collateral Ownership

• Ensure all collateral remains readily available.
• Manage a centralized repository of marketing assets.

CRM & Lead Management

• Maintain and update HubSpot (or equivalent CRM).
• Track leads from marketing campaigns through the sales pipeline.
• Ensure contact records and campaign activities are accurately documented.
• Assist with prospect research and target account identification.

Administrative & Operational Support

• Support document preparation, presentations, and business reports.
• Coordinate travel arrangements and executive logistics when required.
• Assist with special projects and strategic initiatives.
• Ensure timely communication and stakeholder engagement.

Originally posted on Himalayas