Executive Assistant

Pavago; United States; Remote; USD 50,000 - 80,000; Full time

Job summary

Pavago is seeking a detail-oriented Executive Assistant to support the CEO in a fast-paced environment. This role involves managing communications, schedules, and tasks to enhance productivity. Ideal candidates will have extensive administrative support experience and excellent organizational skills, ready to thrive in a high-performance culture.

Qualifications

• Experience supporting high-level executives or fast-paced teams.
• Expertise in managing busy calendars and inboxes.
• Proactive approach to identifying and solving problems.

Responsibilities

• Manage daily email and Slack communications.
• Oversee schedule management and coordination.
• Track and prioritize tasks with deadlines.

Skills

Organizational Skills

Communication Skills

Problem Solver

Education

2-4 years in administrative or EA roles

Tools

Google Workspace

Zoom

Notion

Slack

Job description

Job Title: Executive Assistant Position Type: Full-Time Working Hours: US Hours

About Pavago

Pavago is hiring a highly proactive and detail-oriented Executive Assistant (EA). This is a fast-paced, high-expectation role that requires excellent organizational and communication skills. You’ll be responsible for managing key admin operations, including email, Slack, scheduling, and task tracking. If you thrive in a high-performance environment and are hungry to grow, this is a top-tier opportunity.

Responsibilities

• Inbox & Slack Management: Oversee daily email and Slack communications, ensuring timely responses, organization, and prioritization across internal and external stakeholders.
• Schedule Management: Manage calendars, book meetings, and coordinate time zones to optimize productivity and eliminate friction.
• Task Coordination: Track, prioritize, and follow up on open items and deadlines, keeping things moving at a fast pace.
• Information Management: Capture notes, create to-do lists, and organize documentation to keep the founder fully aligned and on track.
• Proactive Support: Anticipate needs, offer solutions before being asked, and remove bottlenecks to allow the founder to focus on high-impact work.
• High-Level Communication: Act as a liaison with internal teams and external contacts—communicating with clarity, professionalism, and speed.

What Makes You a Perfect Fit

• Admin & EA Experience: You’ve supported high-level executives or fast-paced teams before and know how to keep everything running smoothly.
• Exceptional Organization: You’re detail-obsessed, structured, and always thinking three steps ahead.
• Fast-Paced & Hungry: You thrive in intensity, enjoy being challenged, and are eager to take on responsibility in a high-performance environment.
• Excellent Communicator: You write and speak clearly, know how to adapt your tone, and can be assertive when needed.
• Problem Solver: You don’t just execute tasks—you find better ways to do them and stay ahead of potential issues.
• Discreet & Trustworthy: You’ll be handling sensitive information and must maintain confidentiality and discretion at all times.

Required Experience & Skills

• Admin / EA Background: 2–4 years supporting fast-moving executives or founders, ideally in a startup or high-growth environment.
• Communication Tools Mastery: Experience using Slack, Google Workspace (Gmail, Calendar, Docs), Zoom, and Notion or similar tools.
• Calendar & Inbox Management: Proven ability to manage busy inboxes and complicated calendars with minimal oversight.
• Top-of-Market Talent: You’re sharp, switched-on, and operate at a high level of performance and accountability.
• Thrives in High Expectations: You don’t get overwhelmed by intensity—you rise to the challenge and deliver reliably.

What Does a Typical Day Look Like?

You’ll start your day reviewing and organizing emails, messages, and calendars—clearing blockers, prioritizing tasks, and prepping for upcoming meetings. Throughout the day, you’ll manage communications, book appointments, track to-dos, and follow up on outstanding items. You’ll work closely with CEO, making sure nothing slips through the cracks and helping him stay laser-focused. Everything moves quickly, so being proactive and responsive is key.

Interview Process

• Initial Phone Call: Brief conversation to understand your background and interest in the role.
• Video Interview: 30-minute call to evaluate your skills, communication, and organizational capabilities.
• Final Interview: Direct discussion with the CEO to ensure strong alignment.
• Background Checks: Quick verification of your past employment and references.

Ready to Apply?

If you’re someone who thrives in fast-paced, high-performance environments, we want to meet you. This is a rare opportunity to work directly with a driven founder and be part of something impactful. Apply now if you’re sharp, fast, and ready to make a difference.