Executive Assistant to Chief Executive Officer

Lux Nomads; United States; Remote; USD 40,000 - 55,000; Full time

Job summary

A leading company is seeking a world-class Executive Assistant to support their CEO and Founders in a fully remote capacity. This role is designed for a proactive individual with over 7 years of experience, who excels in managing logistics and providing next-level support. You will play a vital role in ensuring smooth operations while working internationally, influencing workflows directly with a high level of discretion and organization.

Benefits

High-autonomy role with variety and meaning

Fully remote, international team

Long-term growth path toward Chief of Staff

Qualifications

• 7+ years supporting CEOs, founders, or high-net-worth individuals.
• Experience managing complex logistics and confidential matters.
• Fluency with Slack, Google Workspace, Zoom, and Notion.

Responsibilities

• Manage complex calendars, inboxes, and travel logistics.
• Draft communications and act as a proxy when needed.
• Liaise with stakeholders and keep projects organized.

Skills

Organizational Skills

Attention to Detail

Communication Skills

Problem Solving

Tools

Google Workspace

Slack

Zoom

Notion

Job description

Executive Assistant to Chief Executive Officer

Executive Assistant to Chief Executive Officer

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Executive Assistant to the CEO & Founders

Remote | Must overlap with EST & CET hours

The Role

We’re seeking a world-class Executive Assistant to support our CEO and Founders — both in their personal lives and across multiple high-impact businesses.

This is not an entry-level role. It’s for a strategic right-hand, a calm-in-chaos operator, and a master of logistics and discretion who has experience supporting top-tier founders, celebrities, or HNW individuals.

You’ll act as the operational heartbeat behind visionary leadership — managing calendars, inboxes, travel, lifestyle logistics, and special projects. If you’re a detail-obsessed, emotionally intelligent fixer who thrives in fast-paced, global environments, this role was made for you.

What You’ll Do

Executive Support

• Manage complex calendars, inboxes, reminders, and meeting prep
• Attend meetings, track follow-ups, and ensure nothing falls through the cracks
• Draft comms, prep talking points, and act as a proxy when needed
• Anticipate needs to protect the CEO’s time, focus, and energy

Personal & Travel Logistics

• Coordinate international and domestic travel (flights, hotels, drivers, jets)
• Handle personal errands, gifting, and special occasions with discretion
• Support lifestyle needs like wellness appointments, pet care, and household coordination

Projects & Operations

• Liaise with internal and external stakeholders (lawyers, accountants, press)
• Keep systems and projects organized without micromanagement
• Build SOPs, playbooks, and processes for a fast-moving, remote team

Who You Are

• 7+ years supporting CEOs, founders, or HNW individuals
• Exceptionally organized and can juggle 20+ priorities with ease
• Calm, intuitive, and solutions-oriented — personally and professionally
• Proactive and resourceful — you don’t wait to be asked
• Meticulous with details — nothing escapes your eye
• Clear communicator with strong writing and video call presence
• Highly discreet and trustworthy
• Fluent with Slack, Google Workspace, Zoom, Notion, and AI productivity tools
• Operationally sharp and business-savvy

What We’re Looking For

• Proven experience managing complex logistics, confidential matters, and VIP-level travel
• Experience coordinating across multiple time zones and stakeholders
• High EQ and the ability to manage up effectively
• Flexibility to work EST + CET hours and respond to urgent needs
• Willingness to travel with or on behalf of leadership if required

Bonus Points For

• Background in luxury hospitality, entertainment, or lifestyle management
• Passion for wellness, travel, or international culture

What Success Looks Like

• CEO and Founders feel calm, clear, and supported
• Logistics handled proactively, without errors
• Inboxes, calendars, and systems operate like clockwork
• Zero follow-up needed — tasks get done seamlessly
• Travel/lifestyle experiences delivered at a luxury standard
• Confidentiality and trust are unwavering

Why Join Us

• Work closely with inspiring, visionary founders
• Support purpose-driven businesses and global impact
• High-autonomy role with variety and meaning
• Fully remote, international team with great vibes
• Long-term growth path toward Chief of Staff
• Note: In line with company policy, we cannot hire current or former Lux Nomads clients for this role.

If you believe you’re the perfect fit for this role — whether this job post is open or not — we still want to hear from you.

Email us at [e-mail] with your résumé, a brief cover letter, and a link to a 3-minute video where you answer the following:

• Tell us about your background.
• Why are you the perfect fit for this role?
• Why do you believe in the Lux Nomads’ mission?

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Contract

Job function

• Job function

  Administrative

• Industries

  Professional Training and Coaching

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