Enable job alerts via email!
Executive Assistant
Investment Trust of California (CalTRUST)
California (MO)
Remote
USD 65,000 - 75,000
Full time
Generate a tailored resume in minutes
Land an interview and earn more. Learn more
Job summary
The Investment Trust of California (CalTRUST) is seeking an Executive Assistant to provide senior-level administrative support to the Chief Executive Officer. This remote position entails calendar management, meeting support, and clerical duties. Ideal candidates will showcase strong communication skills and the ability to work independently in a dynamic environment, contributing to a small, high-functioning team.
Benefits
Qualifications
- Three years progressively responsible office, customer service or secretarial experience.
- Ability to analyze and research complex issues.
- Proficiency in Office suite software (Word, Excel, Outlook, PowerPoint).
Responsibilities
- Provides necessary support to the CEO and Board of Trustees.
- Attends Board and Committee Meetings, takes notes, and drafts minutes.
- Supports monthly financial management tasks, such as compiling invoices.
Skills
Education
Tools
Job description
Direct message the job poster from Investment Trust of California (CalTRUST)
Background
CalTRUST is a joint powers authority that was established to give California public agencies an investment tool to diversify their investment portfolio. As a local government investment pool, CalTRUST offers three fund options and currently holds over $5billion in assets for over 140 California public agencies.CalTRUST is a small-staff organization governed by a Board of Trustees.
Job Description
The Executive Assistant is responsible for providing senior level administrative support to the Chief Executive Officer and to do related work as required.In addition, this position is responsible for providing support to other CalTRUST team members. This is a full-time, non-exempt position and requires minimal travel.CalTRUST is a Sacramento-based entity but CalTRUST staff is able to work from any remote location within the State of California.The ideal candidate will possess a strong attention to detail, excellent interpersonal skills, interest in ongoing professional development, and embrace the challenge of being part of a small, high-functioning team in a remote environment.
Job Duties
- Provides necessary support to the Chief Executive Officer and Board of Trustees, which may include booking meetings, calendar management, screening calls, and other duties as assigned.
- Performs various routine clerical duties, utilizing standard office equipment, to include screening incoming calls; taking and transmitting messages; pulling information from databases; performing data entry; managing professional social media, and word processing.
- Supports monthly financial management tasks, such as compiling invoices and expense reports.
- Attends CalTRUST Board and Committee Meetings, takes thorough notes, and drafts meeting minutes.
- Provides support and assists with preparation and onsite management of CalTRUST Board Meetings and other CalTRUST events.
- Supports CalTRUST webinars.
- Posts updates to CalTRUST website.
- Conducts research projects.
- Other duties as assigned.
Knowledge & Skills Required
- Excellent communication. Interpersonal, and active listening skills.
- Communicate effectively, verbally and in writing.
- Customer service principles.
- Basic meeting planning skills.
- Ability to identify actions and key information to capture in meeting minutes.
- Establish and maintain effective working relationships.
- Basic filing and recordkeeping principles.
- Organize and accomplish work with a high degree of independence and initiative.
- Complete work assignments under pressure to meet deadlines.
- Problems solve and prepare potential solutions.
- Ability to analyze and research complex issues.
- Proficiency in Office suite software (Word, Excel, Outlook, PowerPoint) as well as Adobe Acrobat.
Minimum Qualifications
High School Diploma or G.E.D., and three years progressively responsible office, customer service or secretarial experience; or, an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above.
Salary & Benefits
Salary range $65,000-$75,000 annually; commensurate with experience. CalTRUST offers a comprehensive benefits package including 80% medical coverage, full dental, and full vision coverage for the employee and his/her dependents, life insurance benefits, and participation in a defined contribution retirement program.
How To Apply
- Application deadline is August 1, 2025. Submit resume and cover letter to Laura Labanieh, Chief Executive Officer, apply@caltrust.org. Applications must be directly submitted via email, auto-generated submissions through LinkedIn or other platforms will not be considered nor will a resume received without a cover letter.
- Seniority levelMid-Senior level
- Employment typeFull-time
- Job functionAdministrative
- IndustriesInvestment Management
Referrals increase your chances of interviewing at Investment Trust of California (CalTRUST) by 2x
Continue with Google Continue with Google
Continue with Google Continue with Google
Greater Sacramento $80,000 - $90,000 2 weeks ago
Los Angeles, CA
$85,000.00
-
$170,000.00
2 weeks ago
San Francisco, CA
$120,000.00
-
$270,000.00
4 days ago
Pasadena, CA
$120,000.00
-
$270,000.00
6 days ago
San Mateo, CA
$120,000.00
-
$270,000.00
4 days ago
Sunnyvale, CA
$100,000.00
-
$170,000.00
5 days ago
San Francisco, CA
$82,000.00
-
$125,000.00
2 weeks ago
United States
$110,000.00
-
$125,000.00
3 months ago
California, United States $27 - $31 3 hours ago
California, United States $25 - $31 3 hours ago
We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.
job faster
Follow us
