Executive Assistant

Robinson and Casey, PLLC; United States; Remote; USD 15,000 - 25,000; Full time

Job summary

Robinson and Casey, PLLC is hiring an Executive Assistant to support their Partner/Executive Officer. This remote role requires 3-5 years of experience in a similar capacity, excellent communication, time management, and organizational skills. The Executive Assistant will manage the Partner's calendar, emails, and travel arrangements, and provide personal support as needed. The position offers a salary range of $15,000 - $25,000 USD annually and requires proficiency in Microsoft Office Suite.

Qualifications

• 3-5 years of experience as an executive assistant or performing supportive duties.
• Excellent communication, time management, interpersonal, and organizational skills.
• Accustomed to working on strict deadlines and handling confidential information.

Responsibilities

• Oversee calendar management and email management.
• Schedule business and personal travel.
• Be the main point of contact for the Partner/Executive.

Skills

Communication skills

Time management skills

Interpersonal skills

Organizational skills

Attention to detail

Proficiency in Microsoft Office Suite

Education

Some college or a college degree

Job description

At Robinson & Casey, we blend legal expertise with holistic client support to deliver exceptional service—and we believe our team plays a vital role in that. We’re seeking a dynamic Executive Assistant to the law firm's Partner/Executive Officer. This role is perfect for someone who thrives in a fast‑paced environment and has pristine attention to detail. If you love keeping things running smoothly, we’d love to meet you. This position is remote in South Africa.

Responsibilities

Schedules Arrangements

• Daily oversight of calendar management.
• Daily oversight of email management.
• Schedule business and personal travel.
• Screen incoming information from messages, phone calls, emails, voicemails, and memos, then compile information and report to the Partner/Executive.
• Be the main point of contact for the Partner/Executive and daily needs.

Office Assistance

• Attend and participate on a meaningful level in meetings.
• Ordering of office supplies.

Other Assistance

• Manage firm systems for sending out direct mail like birthday cards, holiday cards, thank you cards, etc.
• Completion of expense reports.
• Attend meetings and transcribe notes.

Personal Management

• Coordination of logistics for personal errands, family and personal travel, etc.

Childcare and Pet Care

• Arrange for the Partner's child(ren) and/or Pets to and from daycare/school or appointments, if needed and/or applicable.

Qualifications

• 3-5 years of experience as an executive assistant, or experience performing supportive duties.
• Some college or a college degree preferred.
• Excellent communication skills, time management skills, interpersonal skills, and organizational skills, with close attention to detail.
• Proficient to excelling in using Microsoft Office Suite.
• Accustomed to working on strict deadlines and handling confidential information.

Compensation

$15,000 - $25,000 USD yearly