Executive Assistant

NextPlay Recruitment; United States; Remote; USD 34,000 - 55,000; Full time

Benefits offered by this job

Remote work

Growth opportunities

Job summary

NextPlay Recruitment is seeking an Executive Assistant to support our leadership team in a fully remote, full-time role. You will manage calendars, coordinate travel, prepare meeting materials, and handle correspondence to keep leadership focused on strategic priorities.

The ideal candidate has 3+ years supporting executives, excellent judgment with confidential information, strong writing, and superb organization.

Qualifications

• 3+ years supporting an executive leadership team.
• Excellent judgment with confidential information.
• Polished writing and a professional phone presence.
• Highly organized and calm when priorities shift.
• Proficient with Google Workspace or Microsoft 365.
• A quiet home workspace with reliable high-speed internet.
• Authorization to work in the United States.

Responsibilities

• Manage leadership calendars, meetings, and travel.
• Prepare agendas, notes, and follow-up items for client and team meetings.
• Draft and send correspondence on behalf of leadership.
• Track projects and deadlines and nudge the right people at the right time.
• Organize documents, contracts, and shared files.
• Handle expense reports, vendor requests, and basic bookkeeping support.
• Take on special projects as the company grows.

Skills

Executive support

Calendar management

Professional writing

Confidential handling

Organization

Video meetings

Tools

Google Workspace

Microsoft 365

Job description

Overview

NextPlay Recruitment is hiring an Executive Assistant to support our leadership team. If you are the person others count on to keep the day on track and see what is coming next, we would love to talk. This is a full-time, fully remote position on our own team.

You manage calendars, prepare for meetings, handle correspondence, and keep projects moving between leadership, recruiters, and clients. You will see how a growing recruiting company runs and have a hand in keeping it running well.

What You'll Do

• Manage leadership calendars, meetings, and travel
• Prepare agendas, notes, and follow-up items for client and team meetings
• Draft and send correspondence on behalf of leadership
• Track projects and deadlines and nudge the right people at the right time
• Organize documents, contracts, and shared files
• Handle expense reports, vendor requests, and basic bookkeeping support
• Take on special projects as the company grows

Who Fits

• 3 or more years supporting an executive, owner, or leadership team
• Excellent judgment with confidential information
• Polished writing and a professional phone presence
• Highly organized and calm when priorities shift
• Skilled with Google Workspace or Microsoft 365, calendars, and video meeting tools
• A quiet home workspace with reliable high-speed internet
• Authorization to work in the United States

What's Offered

• A full-time, fully remote, hourly position on the NextPlay Recruitment team
• Training and ongoing coaching on our tools and process
• Direct work with company leadership every day
• Room to grow into operations management

NextPlay Recruitment provides reasonable accommodations for qualified applicants with disabilities throughout the application and interview process. To request one, reach us through the Contact page on this site.

About NextPlay Recruitment

NextPlay Recruitment helps businesses find, engage, and hire the people who move them forward. NextPlay Recruitment is an equal opportunity employer.