Executive Assistant

Recentive Analytics Inc.; Boston (MA); Hybrid; USD 60,000 - 80,000; Full time

Benefits offered by this job

Collaborative culture

Growth opportunities

Impactful work in analytics

Job summary

Recentive Analytics Inc. is seeking an experienced Executive Assistant to support its executive leadership team in Boston or remotely. The candidate will manage complex calendars, coordinate meetings, arrange travel, and handle sensitive information with discretion. An ideal match has over 3 years of experience, strong organizational skills, and proficiency in Google Workspace and communication tools. The role offers impactful work and a collaborative culture in a forward-thinking environment.

Qualifications

• 3+ years of experience as an Executive Assistant, ideally in a SaaS, tech, or startup environment.
• Exceptional organizational and time-management skills.
• Strong written and verbal communication skills.

Responsibilities

• Manage complex calendars and coordinate meetings.
• Act as a key liaison between executives and stakeholders.
• Plan and execute leadership meetings and track action items.
• Arrange travel and manage expense reporting.

Skills

Organizational skills

Time management

Communication skills

Tech proficiency (Google Workspace, Slack, Zoom)

Problem-solving

Confidentiality and discretion

Travel logistics management

Tools

Google Workspace

Slack

Zoom

Project management tools (e.g., Linear)

Job description

Executive Assistant

Department: Business Operations

Employment Type: Full Time

Location: SF / Boston / Remote (USA)

Description

We are seeking a proactive and highly organized Executive Assistant to support our executive leadership team. This role is crucial in ensuring smooth day-to-day operations, enabling leadership to focus on strategic initiatives. The ideal candidate thrives in a fast-paced environment, excels at problem-solving, and has a keen eye for detail.

What You'll Be Doing

• Executive Support: Manage complex calendars, coordinate meetings, and prioritize executive schedules to maximize efficiency.
• Communication & Coordination: Act as a key liaison between executives and internal/external stakeholders, ensuring clear and timely communication.
• Meeting & Event Management: Plan and execute leadership meetings, prepare agendas, take minutes, and track action items to ensure follow-through.
• Travel & Expense Management: Arrange domestic and international travel, accommodations, and itineraries while managing expense reporting.
• Project & Office Management: Assist in special projects, including research, presentations, and operational initiatives to support business objectives.
• Confidentiality & Discretion: Handle sensitive company information with the highest level of professionalism and confidentiality.
• Management of Travel Logistics: management of executives travel arrangements, scheduling, and calendaring (both personal and professional)

What We're Looking For

• 3+ years of experience as an Executive Assistant, ideally in a SaaS, tech, or startup environment.
• Exceptional organizational and time-management skills, with the ability to anticipate needs and proactively address challenges.
• Strong written and verbal communication skills; ability to craft professional correspondence and presentations.
• Tech-savvy, with proficiency in Google Workspace, Slack, Zoom, and project management tools (e.g., Linear).
• Ability to juggle multiple priorities and work under pressure while maintaining a high level of accuracy. Occasional availability on weekends may be necessary.
• A strong sense of discretion and professionalism when handling confidential matters.
• Experience managing travel logistics, expenses, and supporting C-level executives.

Why Work at Recentive

• Impactful Work: Help shape the operational strategies of top-tier sports organizations, broadcasters, and live entertainment companies through applied analytics.
• Forward Thinking: Build analytical systems that blend creativity and rigor, combining algorithms, optimization, and real-world data to solve high-stakes problems.
• Collaborative Culture: Join a close-knit, interdisciplinary team that values learning, experimentation, and cross-functional collaboration.
• Growth & Ownership: Play a key role in shaping our data science practice while building next-generation tools from the ground up.