Executive Assistant

Forge North Group; Tucson (AZ); On-site; USD 45,000 - 65,000; Full time

Job summary

Forge North Group in Tucson, AZ is seeking an Executive Assistant for a full-time role in our Tucson office. You will support our executive leadership by managing schedules, organizing meetings, handling email and communications, and preparing materials for presentations.

You will also arrange travel, coordinate client visits, and help keep confidential information secure while maintaining a high level of organization and attention to detail in a fast-paced engineering/construction environment.

Qualifications

• Must have strong organizational skills and attention to detail.
• Proficiency with Microsoft Office Suite and calendar management.
• Experience in engineering or construction industry is a plus but not required.

Responsibilities

• Managing schedules
• Organizing meetings
• Handling incoming communications
• Assisting with travel arrangements
• Coordinating client visits
• Preparing materials for presentations

Skills

Strong organizational skills

Attention to detail

Discretion with confidential info

Email and calendar management

Tools

Microsoft Office Suite

Job description

Forge North Group, a dynamic engineering and construction firm based in Tucson, AZ, is seeking an energetic Executive Assistant for a full-time role in our Tucson office. This position involves supporting our executive leadership with various tasks.

Your day-to-day tasks will include managing schedules, organizing meetings, and handling incoming communications to ensure our executives stay on top of their priorities. You will also assist with travel arrangements, coordinate client visits, and prepare materials for presentations.

You will be part of a close-knit team in our Tucson office, working alongside talented professionals in a collaborative and supportive environment.

During the interview stage, candidates are typically informed about the company's compensation package, which includes not only the salary but also various benefits such as health insurance, retirement plans, and paid time off. The discussion may also cover performance-based bonuses, professional development opportunities, and other perks that contribute to the overall employee benefits package. The interviewer may provide details about the company's benefits portal, where employees can access and manage their benefits, as well as any specific requirements or deadlines for enrolling in certain benefits. Additionally, the conversation may touch upon the company's workplace policies, such as flexible work arrangements, remote work options, and the use of specific tools or software for communication and collaboration. The interviewer may also discuss the company's commitment to work-life balance and the resources available to support it.

To excel in this role, you should have strong organizational skills and a keen eye for detail. You will need to be proficient in Microsoft Office Suite, comfortable with email and calendar management, and able to handle confidential information with discretion. Experience in a similar role within the engineering or construction industry is a plus, but not required.

• Managing schedules
• organizing meetings
• handling incoming communications
• assisting with travel arrangements
• coordinating client visits
• preparing materials for presentationsStrong
• Strong organizational skills
• keen eye for detail
• proficiency in Microsoft Office Suite
• comfort with email and calendar management
• ability to handle confidential information with discretion