Executive Assistant

Dewar Nurseries; Town of Florida (NY); On-site; USD 65,000 - 90,000; Full time

Job summary

Dewar Nurseries is seeking an Executive Assistant to directly support company leadership, coordinating executive operations and strategic initiatives in a fast-paced environment.

The role requires highly organized, discreet, and proactive professionals who can manage multiple priorities and ensure effective communication across departments. Strong English/Spanish bilingual skills and MS Office proficiency are essential.

Qualifications

• Bilingual in English and Spanish is required.
• At least 1 year of administrative or executive support experience.
• Bachelor's degree preferred.

Responsibilities

• Manage executive calendars, meetings, and scheduling priorities.
• Coordinate meetings, appointments, and company communications.
• Prepare documents, reports, and presentations.
• Handle confidential information with professionalism and discretion.
• Support leadership with special projects and day-to-day operations.

Skills

Bilingual English/Spanish

Executive support

Organizational skills

Communication skills

Education

Bachelor's degree (preferred)

Tools

Microsoft Office

Job description

Dewar Nurseries grows plants for major retailers across more than 25 states. As a wholesale nursery rooted in tradition, quality, and innovation, we bring 62 years of expertise to making your world a more beautiful place, one flower at a time.

Role Description

This position provides direct administrative support to company leadership and serves as a key role in the coordination of executive operations and strategic initiatives. The Executive Assistant is responsible for managing priorities, facilitating effective communication, and ensuring the efficient execution of daily business activities in a fast-paced environment. The ideal candidate is highly organized, resourceful, exercises sound judgment, and demonstrates the ability to manage multiple priorities while maintaining the highest level of professionalism and confidentiality.

Responsibilities

• Manage executive calendars, meetings, and scheduling priorities.
• Answer and direct phone calls and emails professionally.
• Coordinate meetings, appointments, and company communications.
• Organize and maintain electronic and physical files.
• Prepare documents, reports, presentations, and correspondence.
• Manage office supply inventory and coordinate purchasing.
• Assist with administrative projects across multiple departments.
• Handle confidential information with professionalism and discretion.
• Support leadership with special projects and day-to-day business operations.
• Perform general administrative duties including data entry, copying, scanning, mailing, and document preparation.

Qualifications

• Bilingual in English and Spanish (required)
• At least 1 year of administrative or executive support experience
• Bachelor's degree (preferred)
• Excellent verbal and written communication skills
• Exceptional organizational and time-management abilities
• Strong attention to detail and ability to multitask
• Positive, professional attitude with excellent interpersonal skills
• Ability to prioritize competing responsibilities in a fast-paced environment
• Self-starter who takes initiative and anticipates needs before they arise
• Resourceful problem solver with sound judgment
• Comfortable handling confidential information with discretion
• Proficiency in Microsoft Office and general office technology
• Dependable, adaptable, and eager to learn