Executive Assistant

Vaco; Stamford (CT); On-site; USD 60,000 - 80,000; Full time

Benefits offered by this job

Discretionary bonuses

Medical benefits

Dental benefits

Vision benefits

401(k) retirement plan

Job summary

Vaco is seeking an experienced Executive Assistant located in Stamford, Connecticut. The role involves providing high-level administrative support to the Vice Presidents of Sales and Marketing. Responsibilities include managing complex calendars, coordinating meetings, preparing presentations, and maintaining communication with stakeholders. Candidates should have proven experience supporting senior leadership, strong organizational and communication skills, and proficiency in Microsoft Office. Benefits include discretionary bonuses and a 401(k) retirement plan.

Qualifications

• Proven experience as an Executive Assistant or Senior Administrative Assistant supporting senior leadership.
• Strong organizational skills with the ability to manage competing priorities.
• Excellent written and verbal communication skills.

Responsibilities

• Manage complex calendars for the VP of Sales and VP of Marketing.
• Coordinate meetings and business activities across teams.
• Prepare and organize presentations and reports.
• Serve as a contact point for stakeholders while maintaining professionalism.
• Assist with expense reporting and budget tracking.

Skills

Organizational skills

Time-management skills

Communication skills

Discretion and professionalism

Microsoft Office proficiency

Job description

We are seeking an experienced Executive Assistant to provide high-level administrative and operational support to the Vice President of Sales and Vice President of Marketing. This role is responsible for managing day-to-day executive coordination, ensuring schedules, communications, and priorities are aligned to support fast-paced commercial and marketing functions.

Responsibilities

• Manage complex calendars for the VP of Sales and VP of Marketing, including scheduling internal meetings, external calls, and travel
• Coordinate meetings and key business activities across sales, marketing, and cross-functional teams
• Prepare, edit, and organize presentations, reports, and executive communications
• Serve as a point of contact for internal and external stakeholders, maintaining professionalism and confidentiality
• Support meeting logistics, including agenda preparation, materials distribution, note-taking, and action item follow-up
• Assist with expense reporting, budget tracking, and administrative documentation
• Prioritize and manage multiple requests while anticipating executive needs
• Support special projects and initiatives related to sales, marketing, and business operations
• Maintain accurate records, files, and correspondence aligned with executive functions

Qualifications

• Proven experience as an Executive Assistant or Senior Administrative Assistant supporting senior leadership
• Strong organizational and time-management skills with the ability to manage competing priorities
• Excellent written and verbal communication skills
• High level of discretion and professionalism when handling sensitive information
• Proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint); experience with collaboration tools a plus
• Ability to work independently in a dynamic, deadline-driven environment

Benefits

Eligible for discretionary bonuses, medical, dental, vision benefits, and the company’s 401(k) retirement plan.

EEO Notice

Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race, color, sex, religion, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. If reasonable accommodation is needed to participate in the job application or interview process, please contact [e-mail].

Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.

By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present you as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application.

In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.