Administrative Coordinator

Vaco; Irvine (CA); On-site; USD 40,000 - 60,000; Full time

Benefits offered by this job

Discretionary bonuses

Medical, dental, and vision benefits

401(k) retirement plan

Job summary

Vaco in Irvine, California is seeking a Marketing Administrative Coordinator to support the day-to-day operations of the marketing team. This role is focused on administrative tasks, including supporting internal processes, assisting with program logistics, and maintaining communication with internal teams and customers. The suitable candidate is organized, detail-oriented, and enjoys multitasking while keeping operations running smoothly. Benefits include bonuses and participation in medical, dental, and vision plans, plus 401(k) retirement plans.

Qualifications

• 1-3 years of experience in administrative support, operations, customer service, or similar role.
• Strong organizational skills with ability to manage multiple tasks.
• Detail-oriented and dependable.

Responsibilities

• Provide administrative support to the marketing and operations teams.
• Assist with coordination and execution of marketing programs.
• Serve as a point of contact for general inquiries.

Skills

Organizational skills

Customer service orientation

Strong communication skills

Microsoft Office proficiency

Detail-oriented

Job description

Our client, a long‑term organization, is seeking a Marketing Administrative Coordinator to support the day‑to‑day operations of their marketing team.

This role is heavily administrative and coordination focused, supporting internal processes, assisting with program logistics, and helping maintain strong communication with both internal teams and customers. This is not a creative marketing role – it is best suited for someone who enjoys organization, multitasking, and keeping things running smoothly behind the scenes.

Responsibilities

• Provide administrative support to the marketing and operations teams
• Assist with coordination and execution of marketing programs and internal initiatives
• Serve as a point of contact for internal teams and external customers for general inquiries
• Maintain records, track program activity, and update spreadsheets and internal systems
• Assist with processing requests, documentation, and approvals related to marketing programs
• Support customer relations by ensuring timely follow‑up and clear communication
• Help organize and maintain marketing files, materials, and shared resources
• Coordinate meetings, calendars, and internal communications as needed
• Assist with reporting and data entry tasks to support program tracking

Qualifications

• 1‑3 years of experience in administrative support, operations, customer service, or similar role
• Strong organizational skills with the ability to manage multiple tasks
• Customer service‑oriented with strong communication skills
• Detail‑oriented and dependable
• Proficient in Microsoft Office (Excel, Outlook, Word)
• Comfortable working in a fast‑paced, team‑oriented environment

The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company's 401(k) retirement plan.

EEO Notice

Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact [e-mail].

Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.

By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present you as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.