Executive Assistant

Richardson; Springfield (OR); On-site; USD 65,000 - 90,000; Full time

Job summary

Richardson is seeking an Executive Assistant to provide strategic support to our President & CEO. The role acts as a trusted partner, managing priorities and coordinating initiatives to maximize executive effectiveness.

Responsibilities include calendar and travel management, meeting preparation, handling confidential information, and serving as a liaison across departments. A proactive, organized professional will thrive in this fast-paced environment.

Qualifications

• 5+ years of experience supporting senior executives or leadership teams.
• Exceptional organizational and time-management skills.
• Strong written and verbal communication abilities.
• Discretion with confidential and sensitive information.
• Advanced proficiency with Microsoft 365 (Outlook, Word, Excel, PowerPoint, Teams).
• Ability to manage multiple priorities in a fast-paced environment.

Responsibilities

• Manage complex calendars, appointments, meetings, and travel arrangements for the CEO and President.
• Coordinate and prepare meeting agendas, materials, presentations, and follow-up items.
• Screen and prioritize incoming communications, ensuring timely responses.
• Draft, edit, and proofread correspondence, reports, and presentations.
• Serve as a liaison between executive leadership and internal departments.
• Track projects, deadlines, and key initiatives to ensure timely completion.
• Coordinate company events, leadership meetings, and special projects as assigned.
• Maintain organized records, files, and confidential information.
• Assist with expense reporting and administrative processes.
• Anticipate executive needs and proactively resolve issues.
• Welcome visitors and partners interacting with executive leadership.

Skills

Executive support

Calendar management

Travel coordination

Communication

Confidential information handling

Tools

Microsoft 365

Job description

Description

Richardson Sports is seeking a highly organized, proactive, and business-minded Executive Assistant to provide strategic support to our President & CEO. This role serves as a trusted partner who helps maximize executive effectiveness by managing priorities, coordinating high-impact initiatives, exercising sound business judgment, and ensuring critical projects and operations move forward efficiently.

Essential Duties & Responsibilities

• Manage complex calendars, appointments, meetings, and travel arrangements for the CEO and President.
• Coordinate and prepare meeting agendas, materials, presentations, and follow-up action items.
• Screen and prioritize incoming communications, ensuring timely responses and appropriate follow-through.
• Draft, edit, and proofread correspondence, reports, presentations, and other business documents.
• Serve as a liaison between executive leadership and internal departments.
• Track projects, deadlines, and key initiatives to ensure timely completion.
• Coordinate company events, leadership meetings, and special projects as assigned.
• Maintain organized records, files, and confidential information.
• Assist with expense reporting, purchase requests, and administrative processes.
• Anticipate executive needs and proactively resolve issues before they become problems.
• Welcome and assist visitors, customers, and business partners interacting with executive leadership.
• Perform other administrative and operational duties as assigned.

Requirements

• 5+ years of experience supporting senior executives, business owners, or leadership teams.
• Exceptional organizational and time-management skills.
• Strong written and verbal communication abilities.
• Demonstrated ability to handle confidential and sensitive information with discretion.
• Advanced proficiency with Microsoft 365, including Outlook, Word, Excel, PowerPoint, and Teams.
• Ability to manage multiple priorities in a fast-paced environment.
• Strong attention to detail and follow-through.
• Professional demeanor and excellent interpersonal skills.
• Experience coordinating travel, meetings, and executive schedules preferred.

Success Factors

The Successful Candidate Will Be

• Highly organized and detail-oriented.
• Proactive rather than reactive.
• Comfortable interacting with employees at all levels of the organization.
• Professional, polished, and trustworthy.
• Able to anticipate needs and solve problems independently.
• Adaptable and calm under pressure.
• Committed to maintaining confidentiality.

Why Richardson

Richardson Sports is a family-owned company with a long history of innovation, craftsmanship, and industry leadership. This role offers the opportunity to work closely with executive leadership and contribute to meaningful company initiatives across the organization.

We are an Equal Opportunity Employer.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other protected status under federal, state, or local laws.

Employment is contingent upon successfully passing a drug screen and background check.