Executive Assistant

Customs Goods LLC; Carson (CA); On-site; USD 80,000 - 110,000; Full time

Job summary

Custom Goods LLC in Carson, CA seeks a Sr Executive Assistant to support the CEO in a fast-paced logistics environment. You will manage calendars, coordinate communications with employees and customers, and assist executives across the organization.

The ideal candidate is detail-oriented, independent, and able to produce executive-level presentations and dashboards, with proficiency in MS Office and project tools, ready to adapt to changing priorities.

Qualifications

• Bachelor's degree preferred in business, admin, or related field.
• 5+ years of executive-level administrative support in logistics or fast-paced environments.
• Proven ability to prepare executive presentations, reports and dashboards.
• Strong verbal and written communication skills.

Responsibilities

• Handle scheduling and calendar management for the CEO and executives.
• Assist in presentations and communications with employees and customers.
• Coordinate data from multiple sources for operational reports and presentations; perform independent research.
• Interpret and relay company policy information to executives as needed.
• Draft confidential correspondence, edit documents, transcribe meeting minutes, and arrange travel.
• Adapt to a busy environment with changing priorities; meet deadlines.
• Maintain strong MS Office skills (Word, Excel, PowerPoint) and Visio.

Skills

Calendar management

Executive support

Presentations

Data reports

MS Office

Education

Bachelor's degree in Business Administration or related field

Tools

Microsoft Visio

Project management tools

Job description

Summary/Objective

Our company is looking for a highly organized and professional Sr Executive Assistant to act as the “right arm” to the CEO of a fast-paced logistics environment. This person will work directly for the CEO but will also assist other executives in the company. This person must be polished and have the ability to work independently. They also need to be detail oriented, be able to manage and meet deadlines, and have excellent verbal and written skills.

Essential Functions

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• This individual will handle scheduling and calendar management for company
• Assist in presentations and communications with in-house employees and customers
• They will coordinate data from a variety of sources for inclusion in operational reports and presentations; perform independent research and prepare information for special projects as assigned.
• This individual will also be involved with interpreting and relaying company policy information informing the Executives of any deviation on items requiring personal attention.
• This individual will draft confidential correspondence, edit documents, transcribe minutes of meetings and perform other admin duties such as travel arrangements for the President.
• Must enjoy a busy environment with changing priorities***
• Strong MS office skills, which include Word, Excel and PowerPoint as well as Visio are necessary.

Core Behaviors

• Servant Leadership
• Passion for Excellence
• Integrity
• Resilient
• Intense Safety Focus
• Trust

Qualifications

• Bachelor’s degree in Business Administration, Communications, or related field preferred.
• 5+ years of executive-level administrative support experience; experience in logistics, supply chain, warehousing, transportation, or a fast-paced operational environment strongly preferred.
• Proven track record supporting C-suite or senior leadership in a rapidly growing or operationally complex company.
• Technical Skills
• Strong proficiency with Microsoft Office Suite (Excel, Outlook, Word, PowerPoint) and project management tools.
• Ability to prepare executive-level presentations, reports, meeting minutes, and dashboards.
• High level of comfort with data organization, scheduling tools, and workflow platforms.

AAP/EEO Statement

Custom Goods, LLC is committed to providing equal employment opportunities to all employees and applicants without regard to race, religion, color, sex, national origin, citizenship status, uniform service member status, age, disability, sexual and gender orientation, genetic information or any other protected status in accordance with all applicable federal, state and local laws.

This commitment extends to all aspects of Custom Goods’ employment practices including, but not limited to, recruiting, hiring, promoting, transferring, compensation, benefits, training, leaves of absence, termination, and other terms and conditions of employment.