Executive Assistant

Aston Carter; Seattle (WA); On-site; USD 100,000 - 125,000; Full time

Job summary

A leading company in talent solutions seeks an Executive Assistant to provide comprehensive support to directors. The role involves calendar management, travel coordination, and ensuring efficiency within a dynamic team. Ideal candidates should possess strong administrative skills and thrive in fast-paced environments.

Benefits

Medical, Dental & Vision

401(k) Retirement Plan

Life Insurance

Short and long-term disability

Transportation benefits

Employee Assistance Program

Company Paid Time Off

Qualifications

• Executive support experience is essential.
• Ability to manage complex schedules and travel arrangements.
• Experience working in a fast-paced environment is preferred.

Responsibilities

• Proactively manage executives' complex calendars with attention to detail.
• Coordinate domestic and international travel and manage itineraries.
• Track completion of key deliverables and follow up on outstanding items.

Skills

Calendar management expertise

Proficiency in Microsoft Office

Excellent organizational skills

Attention to detail

Ability to meet tight deadlines

Job description

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Job Description

Customer Experience organization is seeking an exceptionally bright, multi-tasking, and self-motivated Executive Assistant to provide full administrative support to two directors. This role encompasses managing complex calendars and travel, maximizing time efficiency, and working closely with other Executive Assistants within this team The position will manage critical meetings in a fast-paced environment and continuously seek new opportunities to make the directors and their teams more efficient.

Job Description

Customer Experience organization is seeking an exceptionally bright, multi-tasking, and self-motivated Executive Assistant to provide full administrative support to two directors. This role encompasses managing complex calendars and travel, maximizing time efficiency, and working closely with other Executive Assistants within this team The position will manage critical meetings in a fast-paced environment and continuously seek new opportunities to make the directors and their teams more efficient.

Responsibilities

• Proactively manage executives' complex calendars with attention to accuracy, detail, and allocation of time to promote productivity.
• Coordinate domestic and international travel, creating detailed travel itineraries and managing international travel processes including passports, visas, and other documentation.
• Organize and manage meetings, including setting agendas and driving follow-up of action items, off-sites, and team-based social events with associated budgets and logistics.
• Process expense reports and invoices as needed.
• Act as a liaison between the directors and their directs and associated teams.
• Work in partnership with organizational leaders, functional business partners (e.g., Finance, HR), and other EAs to provide seamless support to the directors and teams.
• Understand business priorities and identify process improvements to create efficiency and scale for the directors and their leadership teams.
• Track and drive completion of key deliverables and follow-up on outstanding items.
• Successfully complete critical aspects of deliverables with a hands-on approach, including drafting various documents and correspondence.
• Support annual operational planning processes, business planning, and performance review cycles.
• Other projects as assigned.
  
  

Essential Skills

• Executive support experience
• Calendar management expertise
• Proficiency in Microsoft Office
• Strong administrative support skills
• Ability to manage complex schedules and travel arrangements
• Excellent organizational skills
• Attention to detail
• Ability to meet tight deadlines
• High level of integrity and discretion in handling confidential information
  
  

Additional Skills & Qualifications

• Experience working in a fast-paced environment
• Capacity to work successfully in a team environment
• Flexibility and ability to change direction quickly
• Professionalism in dealing with executives inside and outside the company
  
  

We reserve the right to pay above or below the posted wage based on factors unrelated to sex, race, or any other protected classification.

Requirements

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. This temporary role may be eligible for the following:

• Medical, Dental & Vision
• 401(k)/Roth
• Basic/Supplemental Life & AD&D
• Short and long-term disability
• HSA & DCFSA
• Transportation benefits
• Employee Assistance Program
• Company Paid Time off or State Sick Leave
  
  

Pay and Benefits

The pay range for this position is $36.00 - $39.00/hr.

Eligibility requirements apply to some benefits and may depend on your job

classification and length of employment. Benefits are subject to change and may be

subject to specific elections, plan, or program terms. If eligible, the benefits

Available For This Temporary Role May Include The Following

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)
  
  

Workplace Type

This is a fully onsite position in Seattle,WA.

Application Deadline

This position is anticipated to close on Jun 30, 2025.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [e-mail] for other accommodation options.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Contract

Job function

• Job function

  Administrative

• Industries

  Staffing and Recruiting

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