Executive Assistant II, AWS-Secure Work Enablement

Amazon Web Services (AWS); Seattle (WA); On-site; USD 66,000 - 143,000; Full time

Job summary

Amazon Web Services (AWS) is seeking an Executive Assistant II to support leadership within the AWS Solutions organization. This role includes managing complex calendars, travel arrangements, and coordinating team activities, while working in a fast-paced environment. Successful candidates will possess exceptional organizational skills, attention to detail, and the ability to navigate ambiguity effectively.

Qualifications

• 3+ years of executive assistant experience or 2+ years at Amazon.
• Experience with executive level calendar management.

Responsibilities

• Coordinate and engage with leadership in planning and organizing events.
• Manage complex calendars and prioritize tasks.
• Handle travel coordination and expense reimbursement.

Skills

Attention to Detail

Organizational Skills

Flexibility

Tools

Microsoft Office

Job description

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Description

As part of the AWS Solutions organization, we have a vision to provide business applications, leveraging Amazon’s unique experience and expertise, that are used by millions of companies worldwide to manage day-to-day operations. We will accomplish this by accelerating our customers’ businesses through delivery of intuitive and differentiated technology solutions that solve enduring business challenges. We blend vision with curiosity and Amazon’s real-world experience to build opinionated, turnkey solutions. Where customers prefer to buy over build, we become their trusted partner with solutions that are no-brainers to buy and easy to use.

Description

As part of the AWS Solutions organization, we have a vision to provide business applications, leveraging Amazon’s unique experience and expertise, that are used by millions of companies worldwide to manage day-to-day operations. We will accomplish this by accelerating our customers’ businesses through delivery of intuitive and differentiated technology solutions that solve enduring business challenges. We blend vision with curiosity and Amazon’s real-world experience to build opinionated, turnkey solutions. Where customers prefer to buy over build, we become their trusted partner with solutions that are no-brainers to buy and easy to use.

As an Executive Assistant, you will be responsible for a wide range of critical activities including complex calendar management, tracking key deliverables, coordinating travel and expenses, and organizing team activities and events (such as all–team meetings and employee engagement activities). Other responsibilities include, but are not limited to, coordinating meeting agendas, space planning, and ad hoc project coordination. A high level of integrity and discretion in handling confidential information, and professionalism in dealing with senior professionals inside and outside the company is important. In this role, you’ll have the opportunity to act as an extension of our leaders in partnership with a supportive and collaborative EA community.

Working in a highly ambiguous environment, you will complete tasks and projects quickly and take effective action without having to know the total picture. You will apply a superior attention to detail, great organizational skills, and the ability to meet tight deadlines and juggle multiple critical requests while maintaining flexibility, a sense of humor, and most importantly, grace under pressure. You will understand business priorities, demonstrate the ability to proactively anticipate needs, and drive improvements to build capacity for the leaders and their teams. Over time, you will build deep and trusting professional relationships with the leaders and their teams, which will blossom into strong partnerships that provide opportunity for special projects with increased responsibility and long-term career growth.

Key job responsibilities

• Proactively coordinate and engage with leadership in planning and organizing events, activities and calendars
• Management of complex calendars, scheduling requirements, and prioritization of executive's tasks and appointments according to their importance, urgency, and relevance
• Act as a liaison for direct reports, business stakeholders, and partners
• Travel coordination (international and domestic)
• Participate in planning of events and drive key team activities (staff meetings, all-team meetings, AMAs)
• Work alongside other executive assistants within the org and throughout AWS Solutions to drive best practices and cross collaboration of efficiencies
• Expense reimbursement including report coordination, submission and issue tracking
  
  

A day in the life

Every day is different, but a typical day will involve managing a high volume of email, working with other Executive Assistants to schedule complex meetings, and partnering closely with executives and their business partners on projects and initiatives.

Please note this is an in-office position requiring 5 days onsite on Amazon’s SLU Campus; remote work is not currently supported.

About The Team

Secure Work Enablement team vision is to create a world where anyone can work securely from anywhere.

Its mission is to empower millions of users globally to innovate, create, and collaborate seamlessly through AI-powered experiences. We make secure work effortless, unleashing companies and their employees to focus on the job to be done. Our relentless focus on building friction-free user experiences with AWS security-first mindset will enable users to access content from anywhere and operate freely knowing that their data, company, and IP are secure.

Why AWS

Amazon Web Services (AWS) is the world’s most comprehensive and broadly adopted cloud platform. We pioneered cloud computing and never stopped innovating — that’s why customers from the most successful startups to Global 500 companies trust our robust suite of products and services to power their businesses.

Diverse Experiences

Amazon values diverse experiences. Even if you do not meet all of the preferred qualifications and skills listed in the job description, we encourage candidates to apply. If your career is just starting, hasn’t followed a traditional path, or includes alternative experiences, don’t let it stop you from applying.

Work/Life Balance

We value work-life harmony. Achieving success at work should never come at the expense of sacrifices at home, which is why we strive for flexibility as part of our working culture. When we feel supported in the workplace and at home, there’s nothing we can’t achieve in the cloud.

Inclusive Team Culture

Here at AWS, it’s in our nature to learn and be curious. Our employee-led affinity groups foster a culture of inclusion that empower us to be proud of our differences. Ongoing events and learning experiences, including our Conversations on Race and Ethnicity (CORE) and AmazeCon (gender diversity) conferences, inspire us to never stop embracing our uniqueness.

Mentorship and Career Growth

We’re continuously raising our performance bar as we strive to become Earth’s Best Employer. That’s why you’ll find endless knowledge-sharing, mentorship and other career-advancing resources here to help you develop into a better-rounded professional.

Basic Qualifications

• 3+ years of executive assistant, or 2+ years of Amazon experience
• Experience with executive level calendar management
• Experience with Microsoft Office products and applications
  
  

Preferred Qualifications

• Experience in a fast-paced, high-tech company
• Experience leading process improvements
• Experience designing processes to maximize efficiency
• Experience with domestic or international travel coordination
• Experience handling administrative details independently, while exercising good judgment in keeping team members adequately informed
  
  

Amazon is an equal opportunity employer and does not discriminate on the basis of protected veteran status, disability, or other legally protected status.

Our inclusive culture empowers Amazonians to deliver the best results for our customers. If you have a disability and need a workplace accommodation or adjustment during the application and hiring process, including support for the interview or onboarding process, please visit https://amazon.jobs/content/en/how-we-hire/accommodations for more information. If the country/region you’re applying in isn’t listed, please contact your Recruiting Partner.

Our compensation reflects the cost of labor across several US geographic markets. The base pay for this position ranges from $66,800/year in our lowest geographic market up to $142,800/year in our highest geographic market. Pay is based on a number of factors including market location and may vary depending on job-related knowledge, skills, and experience. Amazon is a total compensation company. Dependent on the position offered, equity, sign-on payments, and other forms of compensation may be provided as part of a total compensation package, in addition to a full range of medical, financial, and/or other benefits. For more information, please visit https://www.aboutamazon.com/workplace/employee-benefits. This position will remain posted until filled. Applicants should apply via our internal or external career site.


Company - Amazon Development Center U.S., Inc.

Job ID: A3010743

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  IT Services and IT Consulting

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