Executive Assistant , Accounting

Lensa; Seattle (WA); On-site; USD 66,000 - 143,000; Full time

Job summary

A leading career site is facilitating a search for an Executive Assistant at Amazon in Seattle. This pivotal role involves providing high-level support to a Vice President, requiring excellent organizational skills, attention to detail, and the ability to manage multiple tasks in a fast-paced environment. Candidates should have relevant experience and a proactive attitude towards improving processes.

Qualifications

• 5+ years of senior level leadership support or 3+ years at Amazon.
• Comfortable in a fast-paced, goal-focused environment.
• Ability to anticipate needs and drive improvements.

Responsibilities

• Manage complex calendars and travel arrangements.
• Handle confidential information and track deliverables.
• Support multiple leaders within the Accounting organization.

Skills

Organizational skills

Attention to detail

Proactive communication

Education

High school or equivalent diploma

Tools

Microsoft Office products

Job description

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Lensa is the leading career site for job seekers at every stage of their career. Our client, Amazon, is seeking professionals in Seattle, WA. Apply via Lensa today!

Description

Amazon is seeking a proactive, customer service obsessed and team-oriented Executive Assistant to provide high-level support to a Vice President in our Accounting group. This role requires attention to detail, organizational skills, and the ability to meet tight deadlines and juggle multiple critical requests across internal and external stakeholders. The Executive Assistant will act as a seamless extension of the Vice President within Accounting and will work closely with other Executive Assistants throughout the organization. The candidate will be comfortable in a fast-paced, goal-focused environment, while maintaining great flexibility, a sense of humor and composure. The candidate will work autonomously on many projects and possess the ability to complete a high volume of tasks with minimal guidance or supervision.

The individual in this role must understand business priorities, demonstrate the ability to proactively anticipate needs and drive improvements to build capacity for the leadership team. A high level of integrity and discretion in handling confidential information as well as professionalism in dealing with senior executives inside and outside of the company is critical. You will possess the ability to complete complex tasks quickly with little to no guidance, react with appropriate urgency to situations that require a quick turnaround, and take effective action without having to know the whole picture. You must be able to work successfully in a team environment and build effective working relationships inside and outside the group.

Key job responsibilities

Responsibilities Include But Are Not Limited To

• Effectively and proactively support multiple leaders within the Accounting organization - complex calendar management and scheduling to support teams in multiple locations
• Expense reimbursement including report coordination, submission and issue tracking
• Coordinate global schedules and travel arrangements (cost effective air, hotel, and ground transportation and creating detailed travel itineraries), seamless meeting logistics, such as video conference and conference calls for internal and external meetings
• Organize, prioritize and appropriately handle time-sensitive, confidential information and ensure action required is addressed in a timely manner
• Organize, execute, and assist with team activities (staff meeting agendas, all-team meetings, off-sites, and team social events)
• Track and help drive completion of key deliverables and follow up on outstanding items (including meeting notes and action items) from LT and team meetings
• Work closely with the leadership team and other Executive Assistants to provide support to the organization
• Document/Presentation creation, editing, and readiness
• Help to develop & maintain new mechanisms within the team
  
  

Basic Qualifications

• 5+ years of senior level leadership support, or 3+ years of Amazon experience
• High school or equivalent diploma
• Experience with Microsoft Office products and applications
  
  

Preferred Qualifications

• Experience leading process improvements
• Experience in a fast-paced, high-tech company
• Experience designing processes to maximize efficiency
  
  

Amazon is an equal opportunity employer and does not discriminate on the basis of protected veteran status, disability, or other legally protected status.

Our inclusive culture empowers Amazonians to deliver the best results for our customers. If you have a disability and need a workplace accommodation or adjustment during the application and hiring process, including support for the interview or onboarding process, please visit https://amazon.jobs/content/en/how-we-hire/accommodations for more information. If the country/region you’re applying in isn’t listed, please contact your Recruiting Partner.

Our compensation reflects the cost of labor across several US geographic markets. The base pay for this position ranges from $66,800/year in our lowest geographic market up to $142,800/year in our highest geographic market. Pay is based on a number of factors including market location and may vary depending on job-related knowledge, skills, and experience. Amazon is a total compensation company. Dependent on the position offered, equity, sign-on payments, and other forms of compensation may be provided as part of a total compensation package, in addition to a full range of medical, financial, and/or other benefits. For more information, please visit https://www.aboutamazon.com/workplace/employee-benefits . This position will remain posted until filled. Applicants should apply via our internal or external career site.

If you have questions about this posting, please contact [e-mail]

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  IT Services and IT Consulting

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