Executive Assistant

Evlo AI; Seattle (WA); Hybrid; USD 65,000 - 90,000; Full time

Job summary

Evlo AI seeks an executive assistant to act as the operational anchor for a senior executive. You will own calendars, travel, communications, and cross-team coordination to keep leadership focused on strategy and execution.

This high-visibility role interfaces with internal teams, external partners, and boards, in a hybrid environment. Excellent judgment, discretion, and multi-time-zone coordination are essential.

Qualifications

• 3–6 years of executive assistant or office coordination experience, ideally supporting C‑level leadership in tech or fast-paced environments.
• Expert-level proficiency with Google Workspace, Slack, Zoom, and expense/travel platforms (Expensify, Navan, or similar).
• Strong written and verbal communication with sound judgment on tone, urgency, and confidentiality.
• Demonstrated ability to juggle competing priorities and stay composed under pressure.
• Experience planning multi-day offsites or large internal events.
• Bachelor's degree or equivalent practical experience.
• Bonus: experience supporting founders or executives during fundraising/board cycles; familiarity with Notion or other internal knowledge tools.

Responsibilities

• Manage complex, rapidly changing calendars across multiple time zones, prioritizing ruthlessly and protecting focus time.
• Coordinate domestic and international travel, including flights, hotels, ground transport, and detailed trip itineraries.
• Prepare meeting agendas, take notes where needed, and track follow-up items to completion across Slack, email, and Asana.
• Screen and draft correspondence, handle confidential materials with discretion, and serve as a professional point of contact for internal and external stakeholders.
• Plan and execute team offsites, all-hands, and executive events end-to-end, from vendor selection to on-site logistics.
• Own expense reporting, invoice tracking, and vendor management with attention to accuracy and deadlines.
• Anticipate needs and proactively solve problems before they land on the executive's plate.

Skills

Executive calendar management

Prioritization under pressure

Cross-functional coordination

Education

Bachelor's degree or equivalent

Tools

Google Workspace

Slack

Zoom

Expensify

Navan

Job description

About The Role

The role is the operational anchor for a senior executive in a fast-moving technology company: owning calendars, travel, communications, and cross-team coordination so leadership can focus on strategy and execution.

This is a high-visibility, high-trust position. The assistant will work across departments, interface with external partners and board members, and keep a demanding schedule running smoothly in a hybrid environment.

Key Responsibilities

• Manage complex, rapidly changing calendars across multiple time zones, prioritizing ruthlessly and protecting focus time
• Coordinate domestic and international travel, including flights, hotels, ground transport, and detailed trip itineraries
• Prepare meeting agendas, take notes where needed, and track follow-up items to completion across Slack, email, and Asana
• Screen and draft correspondence, handle confidential materials with discretion, and serve as a professional point of contact for internal and external stakeholders
• Plan and execute team offsites, all-hands, and executive events end-to-end, from vendor selection to on-site logistics
• Own expense reporting, invoice tracking, and vendor management with attention to accuracy and deadlines
• Anticipate needs and proactively solve problems before they land on the executive's plate
  

What We Are Looking For

• 3-6 years of executive assistant or office coordination experience, ideally supporting C-level leadership in tech or another fast-paced environment
• Expert-level proficiency with Google Workspace, Slack, Zoom, and expense/travel platforms (Expensify, Navan, or similar)
• Strong written and verbal communication with sound judgment on tone, urgency, and confidentiality
• Demonstrated ability to juggle competing priorities and stay composed under pressure
• Experience planning multi-day offsites or large internal events
• Bachelor's degree or equivalent practical experience
• Bonus: experience supporting founders or executives during fundraising/board cycles; familiarity with Notion or other internal knowledge tools