Executive Assistant

Kivo Health; Seattle (WA); On-site; USD 65,000 - 95,000; Full time

Job summary

Kivo Health is seeking an Executive Assistant for a full-time, on-site role in Seattle, WA. You will support senior leadership by managing calendars, scheduling meetings, coordinating travel, and processing expense reports to keep executives' time focused on priorities.

In a fast-moving healthcare startup, you will coordinate internal and external communications, maintain documentation, assist with events or board meetings, and serve as a central contact between executives, teams, and partners

Qualifications

• Experience providing executive-level support with calendar management, scheduling, travel logistics, and expense processing.
• Strong written and verbal communication with ability to interact confidently with internal and external stakeholders.
• High level of professionalism, integrity, and discretion handling confidential information.

Responsibilities

• Manage executive calendars, arrange meetings, and coordinate travel itineraries.
• Prepare and process expense reports and track key deadlines.
• Coordinate internal and external communications and maintain documentation and files.

Skills

Calendar management

Meeting coordination

Travel coordination

Expense reports

Communication

Discretion & professionalism

Organizational skills

Project support

Independent work

Education

Associate or Bachelor’s degree in Business or related field

Tools

Google Workspace

Microsoft Office

Calendar & project management tools

Job description

Company Description

Kivo Health delivers AI-powered virtual care for people living with chronic lung disease, including COPD. The company offers an insurance-covered program designed to improve symptoms and reduce the costs associated with one of the most expensive chronic conditions for older adults. Backed by Y Combinator, Kivo Health collaborates with leading health systems such as Stanford, UCLA, Corewell, and others. The organization is growing quickly and expanding its team across multiple roles, creating opportunities for professionals interested in innovative, patient-centered healthcare.

Role Description

The Executive Assistant is a full-time, on-site role based in Seattle, WA, providing direct support to senior leadership to ensure their time and priorities are managed effectively. Day-to-day responsibilities include managing calendars, scheduling meetings, organizing travel, and coordinating internal and external communications. The role will prepare and process expense reports, track key deadlines, and support the execution of strategic initiatives and projects. The Executive Assistant will also maintain documentation and files, help coordinate events or board meetings, and serve as a central point of contact between executives, team members, and external partners. This position requires high professionalism, discretion, and the ability to anticipate needs in a fast-moving healthcare startup environment.

Qualifications

• Strong Executive Administrative Assistance and Executive Support skills, including calendar management, meeting coordination, and task prioritization.
• Experience with Administrative Assistance, including documentation, logistics, and office organization.
• Ability to prepare and manage Expense Reports accurately and in a timely manner.
• Excellent Communication skills, both written and verbal, with the ability to interact confidently with internal and external stakeholders.
• High level of professionalism, integrity, and discretion in handling confidential information.
• Strong organizational skills, attention to detail, and ability to work independently in a dynamic environment.
• Proficiency with common productivity tools (e.g., Google Workspace or Microsoft Office, calendar and project management tools).
• Previous experience supporting executives in a startup, healthcare, or technology environment is preferred.
• Associate or Bachelor’s degree in Business, Administration, or a related field, or equivalent professional experience.