Executive Assistant to the CEO & CTO

Kivo Health, Inc.; Seattle (WA); On-site; USD 75,000 - 120,000; Full time

Job summary

Kivo Health, Inc. in Seattle is seeking an Executive Assistant to support our co-founders, a high-trust, high-impact role at the center of a fast-growing venture-backed startup. The position is in-person in Seattle, with the office located in the U-district.

You will manage calendars, communications, travel, and events while keeping files organized, with discretion, warmth, and professionalism. This role offers a unique front-row seat to how a startup scales with leadership and culture.

Qualifications

• Experience supporting founders or executives in startups.
• Strong command of productivity tools, including AI.
• Exceptional organization and task management skills.
• Experience managing travel, logistics, and events.

Responsibilities

• Own executive calendars and scheduling, protecting time for priorities.
• Manage executive communications and fast response times.
• Plan and book all executive travel.
• Plan offsites, team events, and conference logistics.
• Keep company files and internal documentation organized.

Skills

Organized

Proactive

Time management

Discretion

Professionalism

Attention to detail

AI tools

Productivity tools

Tools

Productivity tools

AI tools

Job description

About Kivo

Kivo Health is a series A healthcare AI company delivering AI-powered care to seniors with chronic disease, starting with chronic lung disease (COPD). Backed by top tier investors, including YCombinator, Kivo is growing fast towards achieving its mission to help 1 billion seniors breathe easier and live better.

About the role

We're hiring an Executive Assistant to support our Co-founders (CEO and CTO). This is a high-trust, high-impact role at the center of a fast-growing company. You'll keep our executives operating at their best and have a front-row seat to how a venture-backed startup gets built.

We work hard, move quickly, and have a lot of fun doing it. The right candidate brings excellent judgment, discretion, and poise under pressure, and wants to grow with the company.

This position is based in Seattle and is in person. The office is located in the U-district.

What you'll do

• Own executive calendars and scheduling, protecting time for what matters most.

• Manage executive communications, prioritizing what needs attention and keeping response times fast.

• Plan and book all executive travel.

• Plan company offsites, team events, and conference logistics.

• Keep company files and internal documentation organized.

Who you are

• Relentlessly organized. Nothing slips.

• Anticipate needs and act proactively.

• Protective of executive time and attention.

• Resourceful and calm under pressure.

• Trustworthy and discreet with sensitive information.

• Warm, personable, and professional with everyone you work with.

• High standards and complete follow-through.

Preferred qualifications

• Experience supporting founders or executives in a startup environment.

• Strong command of modern productivity tools, including AI.

• Exceptional organization and task management skills.

• Experience managing executive travel, logistics, and events.

Kivo Health is committed to providing fair, competitive, and transparent compensation. The final offer for this role is determined by a variety of factors, including the candidate’s unique experience, skillset, education, certifications, and geographic location.

We believe in hiring practices that are equitable and inclusive. Kivo Health is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, disability, or any other legally protected status. We encourage applicants of all backgrounds to apply and are committed to providing reasonable accommodations for individuals with disabilities during the recruitment process.