Executive Assistant

Kay-Twelve LLC; Scottsdale (AZ); Hybrid; USD 31,684 - 34,440; Full time

Job summary

Kay-Twelve LLC in Scottsdale, Arizona is seeking a dedicated Executive Assistant to provide comprehensive support to the CEO. This role demands exceptional organizational skills, strong communication, and the ability to work independently while juggling multiple priorities. The position offers a flexible work environment with 50% remote work and a pay range of $23-$25 per hour. Ideal candidates should align with Kay-Twelve's mission of improving education through supportive roles. Apply now to be part of this transformative journey!

Qualifications

• Proven experience as an Executive Assistant or similar role in a fast-paced environment.
• Exceptional organizational skills and attention to detail.
• Ability to work independently and manage multiple priorities.

Responsibilities

• Provide comprehensive administrative support to the CEO.
• Manage social media accounts for the CEO.
• Schedule meetings and conduct outreach for the CEO.
• Identify needs to free up CEO's time.

Skills

Organizational skills

Strong communication

Resourcefulness

Tech-savvy

Job description

At Kay-Twelve, we believe that the environment is a crucial factor in educational success. We are passionate about transforming learning environments to improve educational outcomes. Our mission is to create spaces where students and teachers can thrive, fostering an atmosphere that inspires curiosity, creativity, and collaboration. With a focus on innovation, we challenge the status quo and deliver solutions that not only meet but exceed the expectations of schools and educational institutions across the country.

Who You Are:

This person is the organized backbone that supports a dynamic, entrepreneurial environment. You thrive in a structured role but are also flexible, understanding that working with our CEO means balancing clear, direct action with thoughtful consideration. You have a knack for recognizing when the CEO is thinking out loud and when a directive is being given, and you’re not afraid to ask, “Is this a thought or a task?” before moving forward.

You are proactive and resourceful, always on the lookout for ways to improve processes and jumping into action without needing a prompt. Your ability to prioritize is second to none; you know how to distinguish what needs immediate attention and what can wait for a scheduled discussion. Your attention to detail is impeccable, and you ensure follow-through on every task with precision and care.

Kindness, approachability, and respectfulness are hallmarks of your character. You understand that while the CEO may cut straight to the point, it’s not out of a lack of care but a desire to use time efficiently and effectively. You are comfortable being the “No” person when needed, helping manage the CEO’s generous tendencies with tact and consideration.

You are deeply aligned with Kay-Twelve’s mission to improve education and embody our Core Values: challenging the status quo, being a good teammate, and ensuring every action is followed through with care and commitment. You are content working behind the scenes, knowing that your efforts are what make the big picture possible.

You thrive in a flexible work environment, whether from home, in the office, or with minimal travel. Your communication skills are top-notch, whether via phone, email, text, Zoom, or in-person interactions. You leverage technology to enhance efficiency but always add a human touch to ensure tasks are completed not just faster, but better.

You are dedicated, never satisfied until the job is done, and always seeking ways to make things better. Trustworthiness and non-judgment are in your DNA, and you fully embrace the entrepreneurial lifestyle. You care deeply about the work, the people around you, and are committed to making a meaningful impact in everything you do.

Key Responsibilities

• Provide comprehensive administrative support to the CEO, including email management & calendar management.
• Social media management for the CEO. Work closely with the CEO to craft & finalize the content calendar for the CEO’s personal social media accounts on LinkedIn, including outreach to grow the presence, comments, and personal interactions.
• Outreach to a select group of people the CEO would like to meet with to schedule meetings, primarily through email with occasional phone calls.
• Research and utilize resources, such as AI tools, for special projects.
• Proactively identify and address needs, to free up time for the CEO. This may overlap business and personal responsibilities, such as scheduling doctor appointments or assisting the CEO’s responsibilities to associations and organizations he is involved in.
• Uphold the company’s mission and values in every interaction, both internally and externally.
• Serve as a gatekeeper, tactfully managing the CEO’s time and resources.

Requirements

• Proven experience as an Executive Assistant or similar role, preferably in a dynamic, fast-paced environment.
• Exceptional organizational skills and attention to detail.
• Strong communication skills across various platforms (phone, email, text, Zoom, in-person).
• Ability to work independently and manage multiple priorities simultaneously.
• Tech-savvy, with the ability to leverage technology to enhance efficiency.
• Alignment with Kay-Twelve’s mission and Core Values: Be The Change, You Belong Here, Listen. Care. Follow-Through and LFG!

Ready to help shape the future of education? Apply now and help us shape the future of learning spaces with purpose and passion!

Pay

$23-$25/hour

Job Type

Full

Location

Scottsdale, Arizona

Travel Requirements

50% Remote / 50% in Office

All applicants are considered for all positions without regard to race, religion, color, sex, gender, sexual orientation, pregnancy, age, national origin, ancestry, physical/mental disability, medical condition, military/veteran status, genetic information, marital status, ethnicity, alienage or any other protected classification, in accordance with applicable federal, state, and local laws. Equal access to programs, services, and employment is available to all qualified persons. Those applicants requiring accommodation to complete the application and/or interview process should contact [e-mail].