Executive Assistant to CEO

Samayaai; Mountain View (CA); Hybrid; USD 120,000 - 160,000; Full time

Benefits offered by this job

Comprehensive health insurance

401(k) support

Unlimited Paid Time Off

Hybrid work flexibility

Travel budget for conferences

Office equipment allowance

Job summary

Samayaai is seeking a highly organized Executive Assistant in Mountain View to support our CEO and manage office operations. This role is crucial for maintaining seamless operations in a fast-paced startup environment.

You will ensure efficient management of the CEO's schedule, coordinate office logistics, and facilitate team events. Candidates should have a strong background supporting executives, a knack for organization, and be comfortable using AI for daily tasks.

Qualifications

• 3+ years supporting senior executives or founders.
• Experience in fast-paced, high-growth environments.
• Sound judgment with sensitive matters.
• Use AI in daily work effectively.
• Clear written and verbal communication.
• Resourceful when priorities shift quickly.
• Strong proficiency with productivity tools.

Responsibilities

• Own the CEO's calendar and travel arrangements.
• Prepare agendas and track meeting commitments.
• Handle communications on the CEO's behalf.
• Improve efficiency to protect the CEO's focus.
• Plan and execute cross-company operational initiatives.
• Manage day-to-day Mountain View office operations.
• Maintain relationships with vendors and service providers.
• Organize office events and maintain culture.

Skills

EA track record

Startup-tested

Judgment and discretion

Genuine AI fluency

Exceptional communicator

Calm under many priorities

Fluent in the stack

Tools

Google Workspace

Slack

Notion

Job description

Role

We’re looking for a highly organized, proactive, and adaptable Executive Assistant to support our CEO while helping manage our Mountain View office operations. This role is ideal for someone who thrives in fast-paced startup environments, enjoys creating structure out of ambiguity, and takes pride in enabling others to do their best work.

You’ll operate as an operational partner to the CEO and broader executive team while also serving as a key driver of office management and executive coordination across the company. This is a hands‑on role that requires exceptional judgment, communication skills, attention to detail, and the ability to balance multiple priorities simultaneously.

Responsibilities

Executive Support

• Own the CEO's calendar and travel — Provide comprehensive support to the CEO, including: managing complex calendars, scheduling meetings, domestic/international travel organization and coordinating priorities across internal and external stakeholders
• Drive meeting prep and follow‑through — agendas, action items, deadlines, and commitments tracked to completion
• Communicate on the CEO's behalf — handle internal and external comms when appropriate, with judgment about tone and timing
• Protect the CEO's focus — proactively spot ways to improve efficiency and keep attention on top priorities
• Run point on cross‑company projects — help plan and execute operational and administrative initiatives across the company

Office Management

• Run the Mountain View office — keep day‑to‑day operations welcoming, productive, and reflective of the company's culture
• Manage vendors and facilities — own relationships with vendors, building management, and service providers
• Keep the office stocked and working — supplies, equipment, snacks, SWAG, and facilities maintenance
• Own office culture moments — events, team lunches, celebrations, and onsite activities
• Support office growth — workspace planning and scaling initiatives as the team grows

Experience

Required

• EA track record — 3+ years supporting senior executives or founders (reconcile with the header number)
• Startup‑tested — you've operated in a fast‑paced, high‑growth environment where the playbook was still being written
• Judgment and discretion — sound judgment with sensitive, confidential matters; people trust you with the things that can't leak
• Genuine AI fluency — you use AI in your day‑to‑day work concretely, not just in passing
• Exceptional communicator — clear, calibrated written and verbal communication, with real attention to detail
• Calm under many priorities — resourceful and adaptable when things move fast and shift often
• Fluent in the stack — strong proficiency with Google Workspace, Slack, Notion, and other productivity tools

Preferred

• Founder‑level support — direct experience supporting a CEO or founder
• Office ops background — experience running office operations or workplace coordination
• Process builder — has built internal processes that improved how an organisation runs
• High EQ — strong emotional intelligence and interpersonal instincts

Compensation

The cash compensation range for this role is $120,000 – $160,000. Final offer amounts are determined by multiple factors, including experience and expertise, and may vary from the amounts listed above. Equity components may also be considered as part of the overall compensation package.

Benefits

Health: Access comprehensive health insurance, including medical, dental, vision, flexible spending account (FSA), and short‑term disability.

Wealth: Support for your long‑term financial wellbeing with a 401(k) and pre‑tax benefits (e.g. commuting).

Rest: Enjoy flexibility to rest and recharge as needed, with unlimited PTO (Paid Time Off).

Flexibility: Work flexibly with a hybrid setup — typically team members spend a minimum of three days in the office per week.

Travel: Grow and connect with a travel budget that encourages conference attendance, customer visits, and team gatherings.

Equipment: Create your ideal workspace with an office equipment allowance to set up what works best for you.

Inclusive Hiring

Interview Accommodations: We are committed to ensuring an equitable selection process for everyone and welcome applicants from varied backgrounds to enrich our team. If you require accommodations or adjustments during our recruitment process, please inform us.

Equal Opportunity Employer: We do not discriminate on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non‑merit factor.

Visa Sponsorship: We do sponsor visas! However, we aren't able to successfully sponsor visas for every role and every candidate. If we make you an offer, we will make every reasonable effort to get you a visa, and we retain an immigration lawyer to help with this.