Executive Assistant

Lincoln Avenue Communities

Santa Monica (CA)

Hybrid

USD 115,000 - 120,000

Full time

5 hours ago

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Benefits offered by this job

Performance bonuses

Medical, dental, vision insurance

401(k) with company match

Paid time off

Parental leave

Lunch on-site

Gym access

Job summary

Lincoln Avenue Communities, a mission-driven real estate private equity firm in Santa Monica, is seeking an Executive Assistant to support senior leaders. The role requires strong calendar management, document workflows, and a proactive, discreet approach in a fast-paced environment.

Based at our Santa Monica headquarters, the position follows a hybrid schedule, with four days in the office. The successful candidate will handle travel, communications, and notarization tasks, and may engage with

Qualifications

5+ years of Executive Assistant experience, preferably supporting senior leaders in finance or fast-paced environments.
Experience managing complex calendars, travel, expenses, and document workflows.
Must be proficient in Microsoft Office and able to use Gen AI tools for drafting and organizing communications.

Responsibilities

Manage complex, high-volume calendars and scheduling through Microsoft Outlook.
Review and manage executive inboxes, draft correspondence, and respond on executives' behalf with professionalism.
Coordinate signatures (electronic and wet) for time-sensitive documents.
Support deal closings by managing documentation workflows, notarization needs, and deadlines.
Coordinate internal and external meetings, events, and touchpoints.
Track reports, maintain files, and capture meeting notes and follow-ups.
Arrange business travel including itineraries and logistics.
Draft communications and summaries using Gen AI tools while ensuring confidentiality.
Provide backup support for the Executive Assistant team.
Assist with occasional personal tasks and sensitive assignments as needed.

Skills

Executive support

Calendar management

Discretion & confidentiality

Gen AI proficiency

Email drafting & communication

Travel coordination

Independent worker

Team collaboration

Education

Associate's degree

Bachelor's degree preferred

Notary Public license (CA)

Tools

Outlook

Word

Excel

PowerPoint

Job description

About Lincoln Avenue Communities

Welcome to Lincoln Avenue Communities (LAC)—a leading, mission-driven real estate private equity firm dedicated to strengthening communities through the development and preservation of affordable housing.

As a vertically integrated developer, investor, and long‑term operator, we deliver sustainable, high‑quality homes to lower‑ and moderate‑income individuals, seniors, and families across 33 states. Our growing portfolio—more than 200 properties and 30,000+ homes—reflects our commitment to long‑term impact, operational excellence, and resident well‑being.

LAC is proud to be recognized as an industry leader, recently ranked No. 1 on Affordable Housing Finance's 2025 AHF 50 list of top developers. Our approach combines strategic investment, thoughtful design, and community partnerships to deliver housing solutions that foster stability, opportunity, and resilience.

Beyond the day‑to‑day, LAC's double‑bottom‑line business model makes this an opportunity to work at an impact‑focused organization that is changing the lives of individuals, families, and communities across the country.

This position reports to a Vice President and is based at our headquarters in Santa Monica, CA. Our office follows a hybrid schedule, with a requirement of 4 days per week in the office.

IMPORTANT CALL-OUTS

Individuals with EA experience supporting Financial Services, Private Equity, or Real Estate Development firms will be prioritized
Candidates should have a California notary, or be willing to get one ASAP (we will sponsor this)
Reminder that the work is 4 days per week in our Santa Monica office

What You’ll Do

Manage complex, high-volume calendars and scheduling through Microsoft Outlook, balancing shifting priorities and competing demands.
Review and help manage executive inboxes, including filing emails, tracking follow‑ups, drafting correspondence, and responding on executives' behalf with professionalism and sound judgment.
Coordinate and obtain signatures—electronic and wet—for legal and other time‑sensitive documents across the firm.
In collaboration with the other Executive Assistant, you will help drive deal closings by managing documentation workflows, notarization needs, and execution deadlines.
Coordinate internal and external meetings, team events, and other key internal and external touchpoints.
Track reports, maintain files, and capture meeting notes and follow‑up items as needed.
Organize and submit expense reports accurately and on time.
Arrange business travel, including itineraries, agendas, and supporting logistics.
Conduct research and manage special projects as needed.
Provide backup support for the broader Executive Assistant team regarding coverage.
Assist with occasional light personal tasks, such as personal travel arrangements or reservations
Use Gen AI tools thoughtfully to help draft communications, summarize information, organize content, and streamline day‑to‑day administrative work while maintaining strong judgment, accuracy, and confidentiality.
Take on additional responsibilities and special assignments as needed

Requirements

What You Bring

Exceptional attention to detail and a strong ability to manage deadlines in a fast‑moving environment.
A proactive, solutions‑oriented mindset and the ability to anticipate needs before they arise.
Strong initiative and the ability to work independently while staying closely aligned with executive priorities.
Excellent written and verbal communication skills, with the confidence to draft and respond to emails on behalf of executives.
Comfortably manage executive inboxes with a high level of judgment, discretion, and professionalism.
Experience or comfort using Gen AI tools to work more efficiently, improve organization, and support high‑quality output, paired with sound judgment around accuracy, confidentiality, and appropriate use.
A sharp, polished, and highly professional presence.
A positive attitude, strong sense of ownership, and a genuine willingness to jump in wherever needed.
A service‑oriented approach and genuine enthusiasm for supporting a busy, high‑performing team.
Strong organizational skills and the ability to juggle multiple priorities without losing sight of the details.
A collaborative style and the ability to build strong relationships across teams and levels of the organization.
Flexibility, adaptability, and the ability to stay calm and effective in a fast‑paced environment.
A high level of discretion and the ability to handle confidential information with care

Your Education And Experience

5+ years of Executive Assistant experience, preferably supporting senior leaders in a finance environment or another similarly fast-paced industry.
Associate's degree required; Bachelor's degree strongly preferred, or equivalent combination of education and relevant experience
California Notary Public commission is a major plus; willingness to become a Notary Public is required.
Highly proficient in Microsoft Office Suite, especially Outlook, Word, Excel, and PowerPoint.
Experience managing complex calendars, travel, expenses, and document workflows.
Experience supporting document execution processes, including legal documents requiring signatures and notarization, is strongly preferred.
Proven ability to handle sensitive information and communicate on behalf of executives with sound judgment, discretion, and professionalism

Benefits

Benefits & Compensation

The expected salary range for this position is $115,000 - $120,000 per year, based on qualifications and experience. In addition to the base salary, employees are eligible for a comprehensive benefits package: