Executive Assistant

Mission Staffing; San Francisco (CA); Hybrid; USD 100,000 - 130,000; Full time

Job summary

An established industry player is seeking a dynamic Executive Assistant to provide senior-level support to Partners and Lawyers. This role involves managing complex calendars, supporting business development initiatives, and maintaining client relationships. The ideal candidate will have a strong background in administrative support within a law firm or corporate environment, showcasing excellent project management and interpersonal skills. Join a forward-thinking team where your contributions will significantly impact client engagement and operational efficiency. This is an exciting opportunity for those looking to thrive in a fast-paced environment while enjoying a collaborative workplace.

Qualifications

• Minimum of three years of experience as an executive-level assistant.
• Strong client service skills and comfort in high-paced settings.
• Ability to work on-site four days a week, with one remote day.

Responsibilities

• Support Partners/Lawyers with client and business development activities.
• Manage complex calendars and schedule internal and external meetings.
• Prepare materials for meetings, pitches, and proposals.

Skills

Microsoft Outlook

Microsoft Word

Microsoft PowerPoint

Microsoft Excel

CRM systems

Project management

Analytical skills

Interpersonal skills

Client service skills

Education

Undergraduate degree

Tools

Interaction CRM

Job description

This range is provided by Mission Staffing. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$100,000.00/yr - $130,000.00/yr

Our client a well-known law firm is seeking an Executive Assistant to provide senior-level support to two to three Partners and serve as the primary point of contact for several other Lawyers (Counsels and Associates).

Responsibilities:

Business Development & Client Impact

• Support Partners/Lawyers with client, practice, and business development activities.
• Maintain and update contacts and business activities in CRM systems.
• Schedule client meetings and maintain relationships with clients and their assistants.
• Assist with client entertainment and event management.
• Prepare materials for meetings, pitches, and proposals.
• Conduct research to support business development initiatives.

Administrative Support

• Manage billing and collections, including liaising with billing coordinators and editing pro formas.
• Track and enter time submissions for Partners/Lawyers.
• Proactively manage complex calendars and schedule internal and external meetings.
• Coordinate travel and accommodations based on individual preferences.
• Prepare and submit timely expense reports.
• Handle document production, storage, and confidential information management.

Teaming and Collaboration

• Provide coverage for other assistants as needed.
• Train and support new team members.
• Participate in team meetings, collaborate on projects, and contribute to process improvements.

Requirements:

• Minimum of three years of relevant experience as an executive-level assistant in a law firm, professional services firm, or corporate environment.
• Interest or background in Finance, Technology, Media, or relevant legal experience.
• Strong client service skills and comfort in high-paced settings.
• Proficiency in Microsoft Outlook, Word, PowerPoint, Excel, and CRM systems (e.g., Interaction is a plus).
• Excellent project management, analytical, and writing skills.
• Strong interpersonal skills for effective communication with all levels within the firm and with clients.
• Ability to work on-site four days a week, with one remote day.
• An undergraduate degree or equivalent professional experience is required.

Seniority level

• Seniority level

  Associate

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Law Practice

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