Executive Assistant to Chief Executive Officer

AI & Democracy Foundation; San Francisco (CA); Hybrid; USD 90,000 - 130,000; Full time

Job summary

Join a forward-thinking non-profit organization dedicated to aligning AI advancements with democratic values. As an Executive Assistant, you'll support the CEO in a dynamic environment, managing projects, correspondence, and schedules. This hybrid role offers a unique opportunity to contribute to meaningful governance and innovation in AI. With a salary range of $90,000 to $130,000, you'll enjoy comprehensive benefits including health, dental, and vision insurance, along with unlimited paid vacation. If you're organized, detail-oriented, and passionate about making a difference, we invite you to apply.

Benefits

Health Insurance

Dental Insurance

Vision Insurance

Unlimited Paid Vacation

Qualifications

• Prior experience as an executive assistant managing C-level executives.
• Strong organizational skills and detail-oriented mindset.
• Proactive problem-solving skills and open communication style.

Responsibilities

• Manage CEO's priorities and project timelines.
• Oversee inbox management and correspondence.
• Assist with special projects and miscellaneous tasks.

Skills

Project Management

Organizational Skills

Email Writing

Problem-Solving

Communication Skills

Curiosity and Eagerness to Learn

Tools

Notion

Google Drive

Slack

Video Conferencing Software

Job description

Executive Assistant to Chief Executive Officer

Executive Assistant to Chief Executive Officer

2 days ago Be among the first 25 applicants

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The AI & Democracy Foundation (AIDF) is working toward a world where democratic capacity can keep pace with AI advances. We accelerate innovation, evaluation, and adoption of deliberative, democratic, human-centered, governance and alignment systems, for and with AI. We are both a non-profit (501c3) funder, and an advisor to philanthropic organizations, AI organizations, civil society, and governments on the design, funding, and adoption of democratic processes.

AIDF is looking to hire a seasoned Executive Assistant to join the team to support its CEO. If you’re organized, detail-oriented, and passionate about working with an exciting fast-moving non-profit startup, we’d love to meet you.

Responsibilities

• Project management: help the CEO stay on top of all priorities
• CRM and knowledge base management: capturing relationships, meeting notes, and updates
• Inbox management: prioritizing and triaging inboxes, writing emails and documents over dictated voice memos, and staying on top of correspondence
• Calendar management and scheduling
• Personal assistance (around 15% of the role)
• Special projects and miscellaneous tasks as requested

Qualifications

Strong candidates will have a mix of the following:

• Prior experience as an executive assistant managing C-level executives, especially in a fast-moving startup or small org environment
• Strong organizational skills. We're looking for someone very detail-oriented, great at project management, and have a passion for managing many moving pieces in a fast-paced environment
• An authentic, friendly, concise email writing voice with executive presence
• Proactive problem-solving skills, with the ability to manage open-ended tasks with discernment and attention to detail
• An open communication style, with comfort with a direct style of communication (e.g. open conversations about what went well vs. not; fast conversations when on a hard deadline)
• An ability to ask great questions, show curiosity, and have an eagerness to learn quickly
• A willingness and interest in using AI tools appropriately to augment productivity and workflow
• Comfort working with software systems such as Notion, Google Drive, Slack, video conferencing software (including hosting)

This is a full-time, hybrid position with typical hours of 10am-6 pm PT, Monday through Friday. There may be occasions when it would be useful to have some after-hours availability, but we will work with you to plan for those times.

The salary range for this role is $90,000 to $130,000 annually. Final compensation is determined based on the candidate’s location and cost of living, ensuring fairness and equity across geographies.

We offer health, dental, and vision insurance, plus unlimited paid vacation to support work-life balance.

Applying

Please complete the application form at the following link to be considered:

Note: Applications submitted via LinkedIn will not be reviewed.

We encourage you to apply even if you believe you do not fulfill all of the requirements.

This role is open on a rolling basis, with applicants evaluated first come first serve.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Technology, Information and Internet

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