Executive Assistant to the Chair

Morrison Foerster; San Francisco (CA); On-site; USD 104,000 - 145,000; Full time

Job summary

An established industry player is seeking an Executive Assistant to the Chair in their vibrant San Francisco office. This dynamic position offers the opportunity to support top leadership while managing a variety of administrative tasks, including complex scheduling, travel arrangements, and project management. Ideal candidates will possess polished communication skills and a strong ability to maintain confidentiality. This role promises a collaborative environment where your contributions will significantly impact the firm's operations. If you thrive in fast-paced settings and are eager to support executive leadership, this is the perfect opportunity for you.

Benefits

Medical insurance

Vision insurance

401(k)

Paid paternity leave

Paid maternity leave

Child care support

Tuition assistance

Disability insurance

Annual community service day

Education reimbursement

Qualifications

• Five or more years supporting a senior executive.
• Highly polished communication skills are essential.
• Ability to maintain confidentiality and manage complex schedules.

Responsibilities

• Provide administrative and project management assistance to Firm leadership.
• Manage complex scheduling for high-level meetings.
• Make extensive travel arrangements, both domestic and international.

Skills

Administrative Support

Project Management

Communication Skills

Confidentiality

Research Skills

Organization Skills

Judgment and Discretion

Attention to Detail

Education

Experience supporting senior executives

Legal Secretary experience (preferred)

Tools

MS Word

MS Excel

MS PowerPoint

MS Outlook

Adobe Acrobat

Job description

Join to apply for the Executive Assistant to the Chair role at Morrison Foerster

Join to apply for the Executive Assistant to the Chair role at Morrison Foerster

Get AI-powered advice on this job and more exclusive features.

This range is provided by Morrison Foerster. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$104,000.00/yr - $145,000.00/yr

At MoFo, we couldn’t write our own success story without yours. Ready to write your story?

Join MoFo as EXECUTIVE ASSISTANT TO THE CHAIR in our San Francisco office!

ABOUT THE ROLE

It's an exciting time to join MoFo in this fast-paced and highly visible role supporting the Chair and Chief of Staff to the Chair!

• Provide administrative and project management assistance to Firm leadership.
• Support the Chair with time entry, client billing, conflicts and new matter openings.
• Make extensive travel arrangements, both domestic and international; maintain travel itineraries, coordinate with offices, etc.
• Manage a high volume of travel and other expenses.
• Research, as appropriate, documentation requirements for travel to foreign jurisdictions and facilitate obtaining all required documents.

Under direction from the Chief of Staff to the Chair:

• Manage and calendar meeting requests, using judgment and discretion to ensure appropriate prioritization.
• Manage complex scheduling for high level meetings with Firm management; facilitate participation in meetings, applying judgment based on key participant availability and other factors. Coordinate closely with participants and their assistants to ensure seamless service.
• Gather and prepare, as appropriate, materials necessary to prepare for internal and external meetings and appointments.
• Confidential document production and creation, using MSWord, MSExcel, MSPowerPoint, Adobe Acrobat, etc.

ABOUT YOU

• Five or more years supporting a senior executive or senior professional services partner. Experience as a legal secretary is a plus.
• Highly polished communications skills. Ability to interact diplomatically and confidently with senior management and all levels of law firm personnel.
• Ability to keep confidential any information, observations or viewpoints regarding Firm personnel or matters, and ability to diplomatically respond to inquiries into confidential issues.
• Advanced technology skills, with high proficiency in MS Word, Excel, PowerPoint, and Outlook. Experience with time entry and billing platforms preferred.
• Strong research skills and proficiency in utilizing electronic searches and databases.
• Excellent organization skills, and the ability to simultaneously manage multiple highly detailed projects.
• Ability to analyze needs and to determine priorities based on general direction and business objectives. Ability to apply effective independent judgment.
• Excellent attention to detail and follow-through skills.
• Ability to maintain a flexible work schedule and to work overtime. This role is generally in-office Monday through Thursday with remote Fridays.

ABOUT MOFO

At MoFo, we collaborate as one firm, across borders, practice areas, and business functions and value fresh ideas and innovation over conformity and competition.

• About Us: https://www.mofo.com/about
• Diversity + Inclusion: https://careers.mofo.com/careers-diversity
• Commitment to Pro Bono: https://careers.mofo.com/careers-pro-bono
• The MoFo Foundation: https://www.mofo.com/culture/mofo-foundation

ABOUT OUR BENEFITS

MoFo offers a comprehensive benefits package starting on your first day.

• A variety of options for medical, dental, vision, life and disability coverage to meet the needs of you and your family.
• Industry-leading parental leave and family benefits including adoption and fertility treatment options and backup child and elder care.
• Global wellness program, including free access to Talkspace and Calm apps.
• Annual community service day to make an impact on your community and a birthday holiday just for fun.
• Education reimbursement annually.
• Dedicated Talent Development team.
• Competitive annual profit-sharing contribution.

Where required by law, salary ranges are stated below. Additional compensation may include a discretionary bonus, overtime as applicable, health/welfare benefits, retirement contributions, paid holidays, and PTO. The range displayed is specifically for positions performed in those cities/states and may vary based on factors including but not limited to the following: local market data and ranges; an applicant's skills and prior relevant experience; and certain degrees, licensing, and certifications.

San Francisco salary range: $104k to $145k

Outside Recruiters: Please e-mail [e-mail] with questions.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Law Practice

Referrals increase your chances of interviewing at Morrison Foerster by 2x

Inferred from the description for this job

Medical insurance

Vision insurance

401(k)

Paid paternity leave

Paid maternity leave

Child care support

Tuition assistance

Disability insurance

Get notified about new Executive Assistant jobs in San Francisco, CA.

San Francisco, CA $80,000.00-$90,000.00 3 weeks ago

San Francisco, CA $80,000.00-$100,000.00 5 months ago

San Francisco, CA $60,000.00-$75,000.00 1 month ago

Executive Assistant | High-growth Startup

San Francisco, CA $68,000.00-$80,000.00 4 months ago

Senior Executive Assistant, People Experience

Foster City, CA $149,000.00-$187,000.00 1 week ago

Brisbane, CA $110,000.00-$150,000.00 4 days ago

Team Executive Assistant/Office Manager at Fast-growing AI Startup

San Francisco, CA $100,000.00-$145,000.00 3 weeks ago

San Francisco, CA $140,000.00-$160,000.00 3 weeks ago

San Francisco, CA $37.00-$43.00 3 days ago

San Francisco, CA $90,000.00-$110,000.00 3 weeks ago

Executive Assistant - Global Facilities (Walnut Creek)

San Francisco, CA $25.00-$40.00 2 days ago

Executive Business Partner & Office Manager [IC2 - IC3]

San Francisco, CA $45.00-$50.00 2 weeks ago

San Francisco, CA $50.00-$75.00 2 weeks ago

Senior Executive Assistant - Security and Legal

Redwood City, CA $72,000.00-$85,000.00 2 months ago

We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.