Executive Assistant

Nirvana Insurance; San Francisco (CA); On-site; USD 114,000 - 166,000; Full time

Job summary

An innovative tech company is seeking an Executive Assistant to support the CEO. This pivotal role involves managing the CEO's schedule, coordinating travel, and facilitating communication with stakeholders. The ideal candidate will possess exceptional organizational skills and the ability to thrive in a fast-paced environment. Join a dynamic team that is revolutionizing the commercial insurance industry and play a key role in driving growth and strategic initiatives. This exciting opportunity offers competitive compensation and a chance to make a significant impact.

Benefits

Competitive salary & equity

Medical, dental & vision insurance

401k with company match

Unlimited PTO

Monthly wellness stipend

Qualifications

• 5+ years supporting C-level executives in a tech environment.
• Exceptional organizational skills and attention to detail.

Responsibilities

• Manage the CEO’s calendar and schedule meetings.
• Coordinate complex travel arrangements for the CEO.
• Prepare agendas and materials for meetings.

Skills

Organizational Skills

Communication Skills

Problem-Solving Skills

Time Management

Job description

Who we are:

Nirvana is on a mission to harness the power of data to revolutionize commercial insurance and enable a safer world. We are bringing much-needed innovation into the legacy, trillion-dollar commercial insurance industry. We have developed cutting-edge predictive models that use real-time IoT data from billions of connected devices, allowing us to better understand and price risk. Our AI-driven platform fundamentally changes the way an insurance company operates with personalized risk scoring, faster underwriting, modernized claims, and proactive, data-driven insights to help customers prevent accidents.

We’ve already proven the scale—reaching well over $100 million in premiums and more than doubling year over year. Our data moat is growing exponentially with more than 20 billion miles of telematics data, leading to more predictive models and new insights into how we can better understand and reduce risk. Altogether, our loss ratio, efficiency, and customer experience are redefining what can be done in the industry.

With $170+ million raised, including an industry-leading Series C round in January 2025, we’re only accelerating our growth, with strong support from top-tier VCs including Lightspeed, General Catalyst, and Valor. Nirvana’s leadership team has previously helped scale multi-billion-dollar companies from scratch, including Samsara, Rubrik, and Flexport, and includes industry veterans from Hiscox, The Hartford, and RLI.

About the Role:

We are excited to hire our first Executive Assistant to support our CEO. This role will be critical in enabling our CEO to focus on strategic priorities by expertly managing their schedule, communications, and day-to-day operations. You’ll work closely with other senior leaders and be a trusted partner in helping drive Nirvana’s growth. This is an exciting opportunity to join a high-growth tech company and play a key role at the executive level.

What You’ll Do

• Manage the CEO’s calendar, scheduling meetings, and ensuring time is aligned with key priorities

• Coordinate complex domestic and international travel, including flights, accommodations, and itineraries

• Prepare agendas, materials, and follow-ups for internal and external meetings

• Act as a gatekeeper and liaison for internal and external communications

• Assist with investor relations and board communications, including scheduling and logistics

• Help drive cross-functional initiatives by tracking action items and ensuring follow-through

• Support event planning, team offsites, and special projects as needed

• Maintain confidentiality and handle sensitive information with discretion

About You

• 5+ years of experience supporting C-level executives, ideally in a fast-paced tech environment

• Exceptional organizational skills and attention to detail

• Strong written and verbal communication skills

• Proven ability to manage multiple priorities with grace and efficiency

• High level of professionalism, discretion, and judgment

• Strong problem-solving skills and a proactive mindset

• Comfortable with ambiguity and adaptable in a rapidly changing environment

• Ability to be in person in our San Francisco office up to 75% of the time

Benefits:

• Competitive salary & equity

• Medical, dental & vision insurance

• 401k with company match

• Unlimited PTO

• Monthly wellness stipend

We set our salary ranges using compensation data from companies similar to our stage and size For this role, the estimated salary range for this position is $114,000 - $166,000. The actual base salary will vary depending on multiple factors unique to each candidate, including location, job-related knowledge, transferable skills, work experience and our assessment of your level during the interview process. Nirvana offers equity for all full-time employees, which is not included in the range listed above and will have an impact on your overall compensation.

Nirvana offers a wide range of best-in-class, comprehensive benefits including 100% employer paid healthcare plans, an up to 4% 401k match program, paid time off, parental leave, wellness reimbursement, work-from-home stipend and more.Nirvana is committed to building a diverse and inclusive workforce. If you’re interested in this role, but do not meet 100% of the qualifications listed above, we encourage you to apply. We'd like to consider you for this position and roles that may be a fit in the future.

Nirvana is an Equal Opportunity Employer and considers applicants for employment without regard to race, color, religion, sex, orientation, national origin, age, disability, genetics or any other basis forbidden under federal, state, or local law. Nirvana considers all qualified applicants in accordance with the San Francisco Fair Chance Ordinance.