Executive Assistant

Bristol Bay Native Corporation; San Francisco (CA); On-site; USD 90,000 - 120,000; Full time

Benefits offered by this job

Paid holidays

Paid time off including sick and VAC

Medical, dental and vision insurance

Flexible spending accounts

Short and long term disability

Company paid life insurance

401(k) with company match and profit分享

Tuition reimbursement

Job summary

TSI Federal in San Francisco, CA seeks an Executive Administrative Assistant to support senior leaders with complex calendars, travel planning, and high‑level correspondence. The role requires meticulous coordination of domestic and international travel, meeting logistics, and preparation of briefing materials for leadership reviews.

Responsibilities include front office oversight, document formatting, timekeeping support, and guiding junior staff, while maintaining discretion and ensuring

Qualifications

• 5–7 years of experience supporting SES or senior executives.
• Strong precision, attention to detail, and ability to manage multiple responsibilities.
• Proficiency in Microsoft Office Suite, video conferencing platforms, and task/travel systems.
• Demonstrated professionalism and discretion when handling sensitive information.
• Strong organizational, written, and verbal communication skills.
• Ability to represent the executive office professionally in all interactions.
• Public Trust Clearance.

Responsibilities

• Plan and coordinate domestic and international executive travel in compliance with DHS regulations.
• Book flights, lodging, transportation, and prepare detailed itineraries and briefing books.
• Manage complex executive calendars aligned with leadership priorities.
• Schedule high-level internal and external meetings and provide read-ahead materials.
• Provide hybrid meeting support, including agendas, notes, minutes, and action tracking.
• Oversee all incoming correspondence, taskings, and documentation directed to the office.
• Review, edit, and format executive-level documents including memos and letters.
• Track deadlines and action items; conduct quality control checks on all submissions.
• Escalate urgent short-suspense items to senior officials promptly.
• Support special projects, conferences, town halls, and executive initiatives.
• Serve as front office point of contact; screen visitors and manage stakeholder engagement.
• Draft, review, and format executive correspondence, reports, and presentations.
• Oversee office supplies, space coordination, mail handling, and inventory tracking.
• Maintain digital and physical filing systems in compliance with policy.
• Support timekeeping, attendance tracking, and payroll accuracy.
• Analyze workflows, recommend process improvements, and support budget tracking.
• Guide and support junior administrative personnel.

Skills

Executive support

Attention to detail

MS Office Suite

Video conferencing

Travel systems

Discretion

Communication skills

Public Trust Clearance

Tools

Microsoft Office Suite

Video conferencing platforms

Task/travel systems

Job description

TSI Federal is seeking an Executive Administrative Assistant in San Francisco, CA to provide the following:

• Plan and coordinate domestic and international executive travel in compliance with DHS regulations.


• Book flights, lodging, transportation, and prepare detailed itineraries and briefing books.


• Manage complex executive calendars aligned with leadership priorities.


• Schedule high-level internal and external meetings and provide read-ahead materials.


• Provide hybrid meeting support, including agendas, notes, minutes, and action tracking.


• Oversee all incoming correspondence, taskings, and documentation directed to the office.


• Review, edit, and format executive-level documents including memos and letters.


• Track deadlines and action items; conduct quality control checks on all submissions.


• Escalate urgent short-suspense items to senior officials promptly.


• Support special projects, conferences, town halls, and executive initiatives.


• Serve as front office point of contact; screen visitors and manage stakeholder engagement.


• Draft, review, and format executive correspondence, reports, and presentations.


• Oversee office supplies, space coordination, mail handling, and inventory tracking.


• Maintain digital and physical filing systems in compliance with policy.


• Support timekeeping, attendance tracking, and payroll accuracy.


• Analyze workflows, recommend process improvements, and support budget tracking.


• Guide and support junior administrative personnel.

Qualifications and Requirements:

• Minimum 5–7 years of experience supporting SES or equivalent senior-level executives.


• Strong precision, attention to detail, and ability to manage multiple responsibilities.


• Proficiency in Microsoft Office Suite, video conferencing platforms, and task/travel systems.


• Demonstrated professionalism and discretion when handling sensitive information.


• Strong organizational, written, and verbal communication skills.


• Ability to represent the executive office professionally in all interactions.


• Public Trust Clearance.

TSI Federal offers a competitive benefits package to include:

• paid holidays


• paid time off including sick and vacation leave


• medical, dental and vision insurance


• flexible spending accounts


• short and long term disability


• company paid life insurance


• 401(k) with a company match and discretionary profit sharing and tuition reimbursement