Executive Secretary/Executive Support Analyst

Partner Forces LLC; Arlington (VA); On-site; USD 65,000 - 90,000; Full time

Job summary

Partner Forces LLC seeks an Executive Secretary / Executive Support Analyst to support senior DHS leaders in a fast-paced, mission-driven environment. The role suits an early-career professional who is highly organized, responsive, and detail-oriented, with a growth mindset and a track record of reliability.

You will manage calendars, coordinate complex meetings, draft executive communications, and help drive cross-team collaboration.

Qualifications

• Must be a US citizen.
• 0–6 years of experience in an executive support or similar role.
• Strong organizational skills with the ability to handle multiple priorities in a fast-paced environment.
• Excellent written and verbal communication with senior leaders and diverse stakeholders.
• Good judgment, professionalism, and discretion with confidential information.
• Proactive mindset and ability to anticipate needs and act without waiting for direction.

Responsibilities

• Serve as day-to-day partner to senior leaders, keeping them organized and focused on priorities.
• Manage complex calendars, meetings, scheduling, and executive correspondence.
• Coordinate meetings end-to-end, including agendas, materials, logistics, notes, and follow-ups.
• Track leadership priorities, decisions, and deadlines to keep work moving forward.
• Draft, edit, and format emails, briefs, reports, and other executive communications.
• Support special projects and mission priorities as needed.
• Identify process improvements to enhance leadership and team efficiency.
• Coordinate travel, events, and other logistics as required.

Skills

Executive support

Calendar management

Written & verbal communication

Discretion with sensitive info

Relationship building

Tools

Microsoft Office Suite

Email management

Job description

Executive Secretary/Executive Support Analyst

About this position

About Partner Forces

Partner Forces is a management consulting firm helping homeland security organizations solve some of their most pressing and complex challenges. We partner with government agencies and industry to strengthen national security and critical infrastructure through expertise in strategy, program management, stakeholder engagement, technology implementation, preparedness, and business transformation.

At Partner Forces, we're more than consultants—we're trusted advisors. We work alongside our clients to solve meaningful problems, deliver actionable solutions, and make a lasting impact. As a growing firm, every employee has the opportunity to contribute not only to our clients' success, but also to the future of Partner Forces. We believe great consultants are developed through collaboration, mentorship, continuous learning, and meaningful opportunities to lead.

Our culture is grounded in six core values: Integrity, Excellence, Positivity, Candor, Determination, and Teamwork. These values shape how we work with our clients, support one another, and grow together. We believe that when our people thrive, our clients do too, which is why we invest in our employees' well-being, professional development, and long-term success.

What we are looking for:

Partner Forces is seeking an Executive Secretary / Executive Support Analyst to support senior DHS federal leaders in a fast-paced, mission-driven environment. We’re looking for an early-career professional who takes pride in being the person others can count on—someone who is highly organized, responsive, and detail-oriented, but who also sees the bigger picture and is eager to grow beyond traditional administrative support. You’ll help leaders stay ahead of priorities, navigate competing demands, coordinate across teams, and keep important work moving. We’re looking for someone who is naturally curious, takes initiative, anticipates what needs to happen next, and wants to build relationships and take on greater responsibility over time. You’ll have a front-row seat to how senior leaders make decisions and execute against mission priorities, with opportunities to stretch into new areas as you learn the organization, build trust, and grow your career.

What you'll do:

• Serve as a trusted day-to-day partner to senior leaders, helping them stay organized, prepared, and focused on their highest priorities.
• Manage complex calendars, meetings, scheduling, and executive correspondence, balancing competing priorities and anticipating conflicts.
• Coordinate meetings from start to finish, including agendas, briefing materials, logistics, notes, action items, and follow-up.
• Track leadership priorities, decisions, commitments, and deadlines to ensure important work continues moving forward.
• Anticipate leadership needs and proactively identify information, materials, or coordination needed to support upcoming meetings and decisions.
• Coordinate across teams, offices, and stakeholders to gather information, align activities, and facilitate communication.
• Draft, edit, and format emails, briefings, presentations, reports, meeting materials, and other executive-level communications.
• Help translate leadership direction into clear next steps and follow up with stakeholders to drive actions through completion.
• Support special projects, research, planning efforts, and other mission priorities as needs arise.
• Identify opportunities to improve processes, workflows, and systems that help leadership and the broader team operate more effectively.
• Coordinate executive travel, events, and other logistics as needed.
• Build strong relationships across the organization and become a reliable resource for both leadership and the broader team.
• Take on increasing responsibility as you develop knowledge of the organization, its stakeholders, and its mission.

Qualifications

• Must be a US citizen.
• Early-career professional with 0–6 years of experience , with a strong interest in growing beyond traditional administrative support into a trusted, mission-oriented partner.
• Strong organizational skills with the ability to manage multiple priorities, deadlines, and details in a fast-paced environment.
• Excellent written and verbal communication skills, including the ability to communicate professionally with senior leaders and a wide range of stakeholders.
• Strong judgment, professionalism, and discretion when working with sensitive or confidential information.
• A proactive mindset and ability to anticipate needs, identify gaps, and take action without always waiting for direction.
• Strong follow-through and a demonstrated ability to take ownership of responsibilities from start to finish.
• Ability to quickly understand priorities, connect information across different activities, and recognize what requires attention or escalation.
• Adaptability and comfort working in an environment where priorities, schedules, and needs can change quickly.
• Strong interpersonal skills and the ability to build trusted working relationships across teams and levels of an organization.
• A collaborative, low-ego approach with a willingness to jump in and help wherever needed.
• Intellectual curiosity and a genuine interest in understanding the mission and the work happening around you.
• A desire to learn, grow, and take on responsibilities beyond traditional administrative support.
• Experience providing executive support, program coordination, project support, or similar work in a complex organization preferred.
• Experience supporting federal government clients or working in a federal consulting environment is a plus.

Partner Forces is an equal opportunity employer. We do not discriminate based on race, color, religion, sex, national origin, disability, protected veteran status, or any other characteristic protected by applicable law. We are committed to fostering a workplace where everyone feels valued and respected. If you require a reasonable accommodation during the application process, please contact us at [e-mail] .