Executive Assistant

Arenatechnologies; Alexandria (VA); On-site; USD 95,000 - 110,000; Full time

Job summary

Arenatechnologies is seeking an Executive Assistant in Alexandria, VA to provide vital support for systems engineering and testing programs at the Department of Homeland Security (DHS). This role includes managing executive-level administrative tasks, liaising with senior offices, and ensuring smooth project coordination.

Candidates must have a Bachelor's degree and 5+ years of administrative experience, excellent communication skills, and proficiency in Microsoft Office. The role offers a salary range of $95K to $110K based on experience.

Qualifications

• 5+ years of experience providing administrative support.
• Proven ability to communicate effectively with diverse stakeholders.
• Strong attention to detail and ability to manage multiple priorities.

Responsibilities

• Provide administrative support for DHS T&E programs.
• Handle document preparation, scheduling and calendar management.
• Act as a liaison with senior offices inside and outside DHS.

Skills

Communication skills

Organizational skills

Proficiency in Microsoft Office

Education

Bachelor's degree

Tools

Microsoft Excel

Microsoft PowerPoint

Microsoft Word

Job description

Overview

Systems Planning and Analysis, Inc. (SPA) delivers high-impact, technical solutions to complex national security issues. With over 50 years of business expertise and consistent growth, we are known for continuous innovation for our government customers, in both the US and abroad. Our exceptionally talented team is highly collaborative in spirit and practice, producing Results that Matter. Come work with the best! We offer opportunity, unique challenges, and clear-sighted commitment to the mission. SPA: Objective. Responsive. Trusted.

The Joint, Office of the Secretary of War, Interagency Division (JOID) provides expert support services to a range of customers spanning across the Department of Defense, Federal Civilian, and international markets. JOID provides a diverse portfolio of analytical and programmatic capabilities to help our customers make informed decisions on their most challenging issues.

The Critical Infrastructure Group (CIG) within JOID provides technical, programmatic, and analytical support to customers with missions in national security, including the Department of Homeland Security (DHS), Health and Human Services (HHS), and the Federal Aviation Administration (FAA). The Group brings technical and operational expertise in fields such as countering weapons of mass destruction, critical infrastructure protection, emergency response, and transportation safety.

We have a near term need for an Executive Assistant to assist with systems engineering (SE) and testing and evaluation (T&E) programs in support of the Department of Homeland Security (DHS). The primary place of performance will be at SPA Headquarters in Alexandria, VA with regular visits to customer sites in VA and DC.

Responsibilities

The Executive Assistant serves as an executive-level administrative and coordination role related to DHS T&E standards and guidelines. Act as an interface with senior offices inside and outside DHS, communicating at the executive level. Handle a wide range of administrative tasks: document preparation, scheduling and calendar management, meeting support (minutes, after action reports, briefing packages), travel orders, records management, data entry, property control, and office supply/inventory. Reserve meeting space and coordinate projects and logistics for leadership. Anticipate the needs of senior executives and manage the office and their appointments proactively.

Qualifications

Required:

• Bachelor's degree with 5+ years of experience providing administrative support.
• Proven ability to communicate effectively, both in written and verbal formats, with diverse stakeholders.
• Strong organizational skills and attention to detail, with a demonstrated ability to manage multiple priorities independently.
• Proficiency in Microsoft Office tools (Excel, PowerPoint, Word).
• Ability to work onsite at SPA’s Headquarters in Alexandria, VA with flexibility to regularly visit customer locations in VA and DC.
• Active Secret clearance with ability to obtain DHS Suitability.

Desired:

• Prior experience supporting DHS programs.
• Active DHS Suitability

Please note that the salary information shown below is a general guideline only. Salaries are commensurate with experience, qualifications, market and business considerations, and pay parity.

Salary transparency pay range: $95 - 110K.