Executive Assistant

Truex Métier; San Francisco (CA); On-site; USD 110,000 - 150,000; Full time

Job summary

Truex Métier in San Francisco is seeking an experienced Executive Assistant to support the CTO and CEO in a fast-paced AI startup environment. You will manage calendars, coordinate across time zones, and help structure each day with proactive planning, while assisting recruiting efforts and aligning cross-functional teams to move quickly and stay organized.

This role requires 5–8 years of EA experience at a tech or startup, strong judgment, and the ability to work independently in a high-trust

Qualifications

• 5–8 years of Executive Assistant experience at a tech or startup company required.
• Experience supporting a technical executive, ideally a CTO, is strongly preferred.
• Startup environment experience with fast-paced priorities and initiative.
• Strong judgment, high EQ, and ability to act with minimal direction.
• Excellent organization and calendar management with meticulous attention to detail.
• Proactive, self-starting attitude with the ability to work independently.
• Experience supporting recruiting efforts and familiarity with an ATS.

Responsibilities

• Support the CTO and CEO calendars, meetings, priorities, and day-to-day logistics with a high level of independence.
• Coordinate across domestic and international time zones for meetings, links, and logistics.
• Anticipate executive needs and structure each day for maximum effectiveness.
• Provide operational support and own tasks from start to finish.
• Assist with recruiting coordination and ATS processes.
• Collaborate with internal teams and enterprise clients across time zones and functions.

Skills

Executive support

Calendar management

Time zone coordination

Recruiting support

Startup experience

Judgment

Proactivity

Organization

Tools

ATS

Job description

We are recruiting on behalf of an AI start up company seeking a highly capable Executive Assistant to support its technology-driven CTO and CEO. This is an opportunity for an experienced EA who brings strong judgment, organization, and initiative and can provide structure and operational support to two highly driven executives.

Key Responsibilities

• Executive Support: Manage the CTO and CEO’s calendars, meetings, priorities, and day-to-day logistics with a high level of independence.
• Calendar & Time Zones: Coordinate across domestic and international time zones, ensuring meetings, links, and logistics are accurate and well organized.
• Proactive Planning: Anticipate executive needs, identify potential issues before they arise, and help structure each day for maximum effectiveness.
• Operational Support: Bring organization and structure to a fast-moving environment and take ownership of tasks from start to finish.
• Recruiting Support: Assist with recruiting coordination and processes, including working with an ATS.
• Cross-Functional Coordination: Work effectively with internal teams, enterprise clients, and stakeholders across different functions and time zones.

What We Are Looking For

• Experience: 5–8 years of Executive Assistant experience at a tech or start up company is a must
• Technical Executive Experience: Experience supporting a technical executive, ideally a CTO, is strongly preferred.
• Startup Experience: Comfortable working in a fast-paced startup where priorities move quickly and initiative is essential.
• Judgment: Smart, high-EQ, thoughtful, and able to make sound decisions without constant direction.
• Organization: Exceptional attention to detail and strong calendar management skills.
• Proactivity: Able to anticipate what executives need and take action before being asked.
• Work Ethic: Hungry to learn, willing to roll up your sleeves, and comfortable figuring things out independently.
• Enterprise Experience: Experience within an enterprise software company is a plus.
• Recruiting: Comfortable supporting recruiting efforts and familiar with an ATS.

Location & Culture

• Work Structure: 5 days onsite
• Environment: Fast-paced, entrepreneurial startup environment
• Global Exposure: Regular interaction across international teams and time zones, including India
• Office: WeWork environment with relatively low-maintenance office operations

This is an excellent opportunity for an experienced Executive Assistant who understands how to support high-performing executives and can bring the judgment, organization, and proactive execution needed to keep a fast-moving leadership team operating at its best. Confidential consideration is assured.