Operations & Executive Assistant

ConstraintFlow; Plano (TX); On-site; USD 42,000 - 64,000; Full time

Job summary

ConstraintFlow in Plano, Texas is seeking an Operations & Executive Assistant to work directly with the founder as we build and expand our US operations. This on-site role focuses on keeping the company organized, efficient and compliant as we scale.

You will manage calendars, coordinate HR onboarding, handle vendor renewals, and liaise with accountants and legal counsel. You’ll help write the operating playbook and gain the founder’s direct attention and trust.

Qualifications

• Administrative or business-operations experience.
• Strong organizational and communication skills.
• Ability to work independently and take ownership of tasks.
• Reliable follow-through and discretion with confidential information.

Responsibilities

• Schedule and coordinate executive calendars for the founder.
• Handle day-to-day office administration.
• Coordinate HR recruitment and onboarding.
• Manage vendors, renewals and insurance.
• Coordinate with accountants, lawyers and service providers.
• Develop and establish repeatable operational processes as the company grows.

Skills

Organizational skills

Communication skills

Administrative experience

Business operations experience

Discretion with confidential info

On-site in Plano

Tools

Google Workspace

Job description

ConstraintFlow is looking for a motivated, organized and dependable Operations & Executive Assistant to join us in Plano, Texas and work directly with the founder as we build and expand our US operations.

ConstraintFlow is an enterprise AI company building operational intelligence and automation for businesses, starting with manufacturing. Behind that product is a company that has to run well: calendars, vendors, renewals, hiring, onboarding and the people who advise us.

This is an opportunity for someone who enjoys taking ownership, solving problems and helping build the operational foundation of a growing technology company. The role is primarily on-site in Plano.

What you'll do

• Executive scheduling, coordination and follow-ups for the founder.
• Day-to-day business and office administration.
• HR coordination, recruitment support and onboarding of new hires.
• Vendor management, insurance and business renewals.
• Coordination with accountants, legal counsel and service providers.
• Establishing efficient, repeatable processes as the company grows.

You will not be handed a playbook. You will help write it—and you will have the founder's direct attention and trust while you do.

Who we're looking for

• Strong organizational and communication skills.
• Relevant administrative or business-operations experience.
• The initiative to get things done independently and the judgement to know when to check in.
• Reliable follow-through: commitments are tracked and closed, not remembered.
• Comfortable handling confidential business, HR and financial information with discretion.
• Comfortable working on-site in Plano, Texas most days.

A plus

• Supporting founders, executives or small businesses
• HR or recruiting coordination
• Vendor, insurance or compliance renewals
• Google Workspace and modern business tools