Executive Assistant

Paraform; San Francisco (CA); On-site; USD 80,000 - 100,000; Full time

Benefits offered by this job

Competitive Compensation

Premium Healthcare

Commuter Stipend

Lunch and Dinner catered on-site

Gym Membership

401k

Flexible PTO

Job summary

A modern recruiting marketplace is seeking an experienced Executive Assistant to support its CEO and CTO. In this role, you will manage complex calendars, handle correspondence, and assist with operational needs to ensure smooth business operations. Ideal candidates will have over 5 years of experience in similar roles, excellent organizational skills, and a proactive mindset. Enjoy competitive compensation and a range of premium benefits including healthcare, flexible PTO, and on-site meals.

Qualifications

• 5+ years of experience as an Executive Assistant.
• Ability to handle sensitive information with discretion.
• Comfortable in a high-growth, fast-paced startup environment.

Responsibilities

• Manage complex calendar for CEO and CTO.
• Handle inbox triage and correspondence.
• Support day-to-day operational needs.
• Assist with special projects as they arise.
• Act as a trusted partner for executives.

Skills

Exceptional organizational skills

Attention to detail

Strong judgment

Discretion in handling information

Proactive mindset

Resourceful

Job description

About the Role:

Paraform is looking for an experienced Executive Assistant to support our CEO and CTO as we continue to scale. This role is ideal for someone who has 5+ years of experience supporting senior executives, thrives in fast-moving environments, and takes pride in making complex, high‑stakes days run seamlessly.

You’ll act as mission control for our leadership team, owning calendars, inboxes, and logistics with precision, anticipating needs before they arise, and creating the space for our executives to focus on building and scaling the business.

What You’ll Do:

• Own complex calendar management and scheduling for the CEO and CTO across internal and external stakeholders

• Manage inbox triage and correspondence, ensuring priorities are surfaced and nothing slips through the cracks

• Handle light office management and day-to-day operational needs

• Support a variety of special projects and time-sensitive requests as they arise

• Act as a trusted partner, be proactive, detail‑oriented, and calm under pressure

What we’re looking for

• 5+ years of experience as an Executive Assistant

• Exceptional organizational skills and attention to detail

• Strong judgment, discretion, and ability to handle sensitive information

• A proactive, resourceful mindset, you don’t wait to be told what needs doing

• Comfortable operating in a high‑growth, fast‑paced startup environment

• If you love being behind the scenes making everything run smoothly and want to play a meaningful role in supporting leadership at a growing company, we’d love to meet you

Benefits:

• Competitive Compensation

• Premium Healthcare

• Commuter Stipend

• Lunch and Dinner catered on‑site

• Gym Membership

• 401k

• Flexible PTO

About Paraform:

Paraform is a marketplace modernizing one of the largest and most fragmented markets in the world: hiring. We partner with industry leaders like Cursor, Palantir, Windsurf, Decagon, Shopify, Coinbase, and Hightouch to hire world‑class talent, and are growing quickly - 8×-ing revenue last year.

Paraform is the first end‑to‑end AI recruiting marketplace that connects companies with thousands of specialized recruiters and AI agents that work together to fill roles faster and more accurately.

Our mission is to make hiring fast, reliable, and scalable for every company in the world.

At Paraform, we believe recruiting works best when the right people are working on the right problems, combining human judgment with AI that truly understands hiring. That’s why we’re building a new foundation for how companies hire, bringing together specialized recruiters and modern AI tools.

We are backed by the best investors and technology leaders: Felicis, A*, BOND, Liquid 2, DST Global, the founders of YouTube, Instacart, Canva, and more.