Strategic Executive Assistant to Eng, Product & Design

Addison Group; San Francisco (CA); On-site; USD 70,000 - 120,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

401(k)

Job summary

Addison Group is seeking an experienced Executive Assistant to support three Vice Presidents within the Engineering, Product & Design organization in San Francisco. This role goes beyond traditional admin work, requiring you to anticipate needs, manage complex priorities, and coordinate cross-functional projects.

The ideal candidate has 2-5 years of EA experience, strong calendar and communication skills, and a passion for AI and modern productivity tools.

Qualifications

• 2-5 years of Executive Assistant experience preferred.
• Experience supporting senior leaders or executives.
• Ability to anticipate needs and proactively manage priorities.
• Strong executive calendar management and organizational skills.
• Attention to detail and follow-through.
• Genuine enthusiasm for AI and ability to leverage AI tools in daily workflows.
• Ability to adapt to different executive styles and work independently.

Responsibilities

• Manage complex calendars, meetings, and administrative needs for three senior leaders.
• Coordinate priorities with the Senior Executive Assistant to maintain seamless support.
• Anticipate scheduling, logistical, and operational issues and address them proactively.
• Coordinate cross-functional communications and remove roadblocks to keep initiatives moving.
• Lead and support special projects and operational improvements.
• Coordinate team events and onsite meetings, including all-hands.
• Support travel and other logistical requirements for executives and teams.
• Identify opportunities to improve administrative processes and workflows using AI tools.

Skills

Calendar management

Executive support

Cross-functional collaboration

Independent worker

AI/productivity tools

Tools

AI tools

Automation tools

Job description

Addison Group is seeking an experienced Executive Assistant to support three Vice Presidents within the Engineering, Product & Design organization in San Francisco. This role goes beyond traditional admin work, requiring you to anticipate needs, manage complex priorities, and coordinate cross-functional projects.

The ideal candidate has 2-5 years of EA experience, strong calendar and communication skills, and a passion for AI and modern productivity tools.