Executive Assistant

Wwshemi; San Francisco (CA); On-site; USD 90,000 - 120,000; Full time

Job summary

Wwshemi is seeking an operations generalist to support the founders and leadership in an early-stage defense technology setting. The role focuses on keeping people, systems, and projects coordinated as the company scales.

In this on-site SF position, you will manage calendars, coordinate travel, handle vendor relationships, and maintain internal docs and SaaS platforms. A startup or high-growth tech background helps, with strong organization and clear communication as essential qualities.

Qualifications

• 2 to 5 years of experience in executive operations or high-output generalist roles.
• Experience managing executive scheduling and business travel.
• Experience administering SaaS tools, user access, and project management systems.
• Background in startup or high-growth tech environment with evolving processes.

Responsibilities

• Manage executive and team calendars, scheduling, and meeting coordination.
• Coordinate travel bookings, hotels, and on-site logistics for team travel, demos, offsites, and visits.
• Manage vendor relationships, renewals, contracts, and office administration.
• Build and maintain internal documentation, trackers, and knowledge bases.
• Administer internal tools and SaaS platforms, including provisioning, access management, and renewals.
• Coordinate visitors, NDAs, scheduling, and site visits.
• Support office operations and onboarding logistics.
• Own special projects and operational work across engineering, operations, and leadership.

Skills

Executive operations

Scheduling & calendar management

Travel coordination

Vendor management

SaaS tooling administration

Documentation & knowledge bases

Startup / high-growth experience

Strong communication & discretion

Job description

About the Role

Support the founders and leadership team at an early-stage defense technology company. This is a broad operations role focused on keeping people, systems, and projects coordinated as the company grows.

What You'll Do

• Manage executive and team calendars, scheduling, and meeting coordination.
• Coordinate travel bookings, hotels, and on-site logistics for team travel, demos, offsites, and visits.
• Manage vendor relationships, renewals, contracts, and office administration.
• Build and maintain useful internal documentation, trackers, and knowledge bases.
• Administer internal tools and SaaS platforms, including provisioning, access management, and renewals.
• Coordinate visitors, NDAs, scheduling, and site visits.
• Support office operations and onboarding logistics.
• Own special projects and operational work across engineering, operations, and leadership.

What We're Looking For

• 2 to 5 years of experience in executive operations, business operations, executive support, a founder's office, consulting, banking, or another high-output generalist role.
• Experience managing executive scheduling and coordinating business travel.
• Experience with vendor coordination, contracts, renewals, and office administration.
• Experience creating internal documentation and administering SaaS tools, user access, and project management systems.
• Background in a startup or high-growth technology environment, ideally where processes were still being built.
• Strong organization, judgment, clear communication, discretion, and follow-through, with the ability to independently turn ambiguous problems into practical plans.
• Must meet the U.S. Person eligibility requirements under U.S. law: U.S. citizen, lawful permanent resident, or protected asylee or refugee.

Compensation & Benefits

Base salary: $90,000 to $120,000 annually. Visa sponsorship is not available.

Location

On-site in San Francisco, California. The role requires consistent in-person attendance, Monday through Friday, 9 a.m. to 6 p.m., with availability for most Saturdays and some evenings.