Executive Assistant

Bayside Solutions; San Francisco (CA); On-site; USD 93,000 - 115,000; Full time

Job summary

An established industry player is seeking a seasoned Executive Assistant with a strong background in administrative support within the life sciences sector. This role involves directly supporting C-suite executives, managing complex calendars, and coordinating travel arrangements. The ideal candidate thrives in a fast-paced environment and possesses excellent organizational and communication skills. Join a dynamic team where your contributions will be pivotal in streamlining executive operations and enhancing team productivity.

Qualifications

• 4+ years of experience in an administrative role supporting executives.
• Strong knowledge of Microsoft Office Suite, including PowerPoint and Excel.

Responsibilities

• Directly support the C-suite and other executives.
• Schedule and prepare for executive-level meetings and travel arrangements.

Skills

Administrative Support

Executive Support

Scheduling

Microsoft Office Suite

Communication Skills

Problem-Solving

Tools

Microsoft PowerPoint

Microsoft Excel

Microsoft Outlook

Job description

Executive Assistant

W2 Contract

Salary Range: $93,600 - $114,400 per year

Location: South San Francisco, CA - Onsite Role

Job Summary:

We require a seasoned executive assistant experienced in handling a wide range of administrative and executive support-related tasks in the life sciences space who can work independently with little supervision. This role is ideal for someone who enjoys the challenges of supporting a diverse team and will be responsible for several core functions in supporting the C-suite/Executive teams.

Duties and Responsibilities:

• Directly support the C-suite and other executives.
• Schedule and prepare for board, SAB, and executive-level meetings, including obtaining availability from other attendees and coordinating schedules.
• Prepare executive presentations for company or board meetings.
• Help manage complex calendars, coordinate meetings, and provide administrative support to the team.
• Coordinate international and domestic travel arrangements and prepare detailed itineraries.

Requirements and Qualifications:

• 4+ years of experience in an administrative role supporting executives in a life sciences setting
• Strong knowledge of Microsoft Office Suite, including PowerPoint, Excel, and Outlook
• Self-starter who works well independently with little to no guidance or instruction
• Organized and detail-oriented
• Able to work in a fast-paced and quickly changing environment, skilled at prioritizing and multitasking
• Strong professional verbal and written communication skills
• Excellent troubleshooting and problem-solving skills

Desired Skills and Experience

Administrative, Executive, C-suite, Microsoft Office Suite, PowerPoint, Excel, Outlook, scheduling, calendaring

Bayside Solutions, Inc. is not able to sponsor any candidates at this time. Additionally, candidates for this position must qualify as a W2 candidate.

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