Executive Assistant

VIP Staffing; San Antonio (TX); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Health, dental, and vision insurance

Paid vacation and holidays

Retirement plan participation

Job summary

VIP Staffing in San Antonio, TX seeks an experienced Executive Assistant / Family Office Administrator to support senior leadership across business interests, properties, and personal matters.

The role requires discretion, initiative, and superb organizational skills, with responsibilities spanning calendar management, travel, communications, light bookkeeping, and vendor coordination to improve overall efficiency.

Qualifications

• At least five years of executive support or family office experience.
• Excellent organizational skills and follow-through.
• Ability to manage multiple priorities with attention to detail.
• Strong written and verbal communication abilities.
• Proficiency with Microsoft Office and basic accounting software.
• Experience handling confidential information with discretion.
• Bachelor's degree preferred but not required.

Responsibilities

• Manage calendars, appointments, travel arrangements, and communications for senior leadership.
• Serve as central point of organization across multiple business activities.
• Assist with light bookkeeping and coordination with outside accounting professionals.
• Provide admin support for commercial properties, including tenant matters and maintenance.
• Support business projects, meetings, permits, marketing initiatives, and events.
• Coordinate personal and confidential matters, travel, and household vendors.
• Coordinate vendors and service providers for office and property needs.
• Help improve systems and overall operational efficiency.
• Handle special projects as assigned.

Skills

Executive support

Organizational skills

Multitasking

Communication skills

Discretion & professionalism

Tech literacy

Education

Bachelor's degree preferred

Tools

Microsoft Office

QuickBooks

Quicken

Job description

Job Description

A well-established private business organization in San Antonio is seeking an experienced, highly organized, and proactive Executive Assistant / Family Office Administrator .

This is a trusted, hands‑on role supporting senior leadership across multiple business interests, commercial properties, and personal matters. The ideal candidate enjoys variety, takes initiative, follows projects through to completion, and is comfortable handling both business and personal responsibilities with a high level of professionalism and discretion.

The successful candidate will be highly organized, resourceful, dependable, and capable of managing multiple priorities while serving as a central point of coordination for a variety of business and administrative activities.

Primary Responsibilities

• Manage calendars, appointments, priorities, travel arrangements, communications, correspondence, and follow‑up for senior leadership.
• Serve as a central point of organization and coordination across multiple business and administrative activities.
• Assist with administrative and financial matters, including light bookkeeping, accounts payable and receivable, and coordination with outside accounting professionals.
• Provide administrative support related to commercial properties, including tenant matters, vendors, leases, maintenance, and routine property‑related transactions.
• Assist with business‑related projects, meetings, communications, permits, marketing initiatives, special events, and other projects as needed.
• Coordinate personal and confidential matters, including appointments, travel, household vendors, charitable activities, and other administrative needs.
• Coordinate vendors, maintenance personnel, and other service providers for office and property‑related needs.
• Help improve systems, organization, administrative processes, and overall operational efficiency.
• Handle special projects and other responsibilities as assigned.

Qualifications

The ideal candidate will have:

• At least five years of relevant experience in executive support, family office administration, office management, real estate administration, bookkeeping, or a similar professional environment.
• Exceptional organizational skills, initiative, sound judgment, and strong follow‑through.
• The ability to manage multiple priorities and projects while maintaining attention to detail.
• Strong written and verbal communication skills.
• Proficiency with Microsoft Office and accounting software such as QuickBooks, Quicken, or similar applications.
• Experience with light bookkeeping and financial administration.
• Strong general technology skills and the ability to quickly learn and effectively use a variety of business applications.
• A high level of professionalism, discretion, and the ability to handle confidential information.
• A bachelor’s degree is preferred but not required.
• Excellent professional references.

Compensation & Benefits

Competitive salary commensurate with experience, along with a comprehensive benefits package that includes:

• Health, dental, and vision insurance
• Paid vacation and holidays
• Retirement plan participation

This is a full‑time, in‑office position located in San Antonio, Texas.

Company Description

VIP Staffing is a regional staffing company specializing in filling temporary, temp‑to‑hire and permanent placement positions. We command excellence from our employees, provide superior customer service, support generous community involvement all while strengthening our position as a leader and innovator in the staffing industry

Clients of VIP Staffing experience proven results due to the tenure of our corporate staff and the company’s longevity in the marketplace. We positively impact our customer’s bottom line by analyzing their goals and timelines with an emphasis on productivity.

Company Description

VIP Staffing is a regional staffing company specializing in filling temporary, temp‑to‑hire and permanent placement positions. We command excellence from our employees, provide superior customer service, support generous community involvement all while strengthening our position as a leader and innovator in the staffing industryClients of VIP Staffing experience proven results due to the tenure of our corporate staff and the company’s longevity in the marketplace. We positively impact our customer’s bottom line by analyzing their goals and timelines with an emphasis on productivity.