Executive Assistant

Grandview Leadership Partners, LLC.; Salt Lake City (UT); On-site; USD 65,000 - 75,000; Full time

Benefits offered by this job

401(k)

Medical insurance

Dental insurance

Vision insurance

Paid time off

Holidays

Mentorship

Job summary

Grandview Leadership Partners, LLC. seeks a capable executive assistant to be the owner’s right hand across a multi-entity group. You will coordinate travel, manage calendars, draft communications, and drive organized processes to keep projects on track.

Ideal candidates bring 3+ years supporting senior executives and strong written skills. You’ll work with OneDrive, SharePoint, Teams, and DocuSign, handling sensitive information with discretion and delivering proactive problem solving.

Qualifications

• 3+ years supporting senior executives in entrepreneurial or fast-moving environments.
• Excellent writing and professional communication skills.
• Comfort with enterprise productivity tools and quick adoption of new apps.
• Discretion with sensitive business and personal information.

Responsibilities

• Manage the owner’s calendar, travel, and meetings daily.
• Monitor inboxes, draft responses, flag urgent items.
• Book travel and personal admin tasks; handle property logistics.
• Track tasks, priorities, and team assignments; follow up on items.
• Keep contracts, licenses, and renewals organized in cloud apps.
• Prepare first drafts of contracts, LOIs, and term sheets.
• Review financials and KPIs, flag trends or red flags.
• Support cross-department coordination and ad hoc research.

Skills

Executive support

Organization

Communication

Discretion

Proactive problem solving

Time management

Education

Bachelor’s degree or equivalent experience

Tools

OneDrive

SharePoint

Teams

DocuSign

QuickBooks Online

Job description

You will be the right hand to the owner of a multi-entity business group that includes real estate, client services, and technology. One day you’re coordinating international travel and booking a hard-to-get reservation; the next you’re putting together a first draft of a corporate communication or chasing down a project deliverable. The work is varied and you’ll be close to every decision.

What you will do

• Manage the owner’s calendar, travel (domestic and international), and meetings
• Monitor inboxes, draft responses, and flag what needs attention
• Book travel, reservations, and appointments; handle personal admin like registrations and rental property logistics
• Track tasks, priorities, and team assignments
• Follow up with staff and vendors on outstanding items and reports
• Keep files, contracts, and renewals organized in OneDrive, SharePoint, Teams, and DocuSign, and make sure licenses and registrations renew on time
• Prepare first drafts of contracts, LOIs, and term sheets from templates
• Review financials and KPIs and call out trends or red flags
• Coordinate across departments and support occasional research and business development work

What you bring

• 3+ years supporting senior executives, ideally in an entrepreneurial or fast-growing environment
• Organized and reliable, even when deadlines stack up
• Clear, professional writing and communication
• Comfortable in OneDrive, SharePoint, Teams, DocuSign, and QuickBooks Online, or quick to pick them up
• Discretion with sensitive business and personal information
• You notice problems and fix them without being asked
• A bachelor’s degree is a plus, but equivalent experience counts just as much

Pay and benefits

• $65,000 to $75,000 base salary
• 401(k) with company match
• Medical, dental, and vision insurance
• PTO and paid holidays
• Direct mentorship from a serial entrepreneur