Executive Assistant

Oil Authority; Salt Lake City (UT); On-site; USD 44,000 - 58,000; Full time

Benefits offered by this job

Flexible benefits

Parental leave

Company stock plan

PTO & holidays

Employee Assistance Program

Wellness program

Job summary

Enbridge is seeking an Executive Assistant to provide high-level administrative support to the GM & VP, Enbridge Gas Utah, Wyoming and Idaho, and senior leaders. This role requires discretion, schedule management, and cross-functional coordination in a fast-paced environment.

You will manage calendars, prepare reports, coordinate travel, and support confidential communications while working closely with executives and external partners. In-office role with regular hours and travel as needed.

Qualifications

• Administrative certification or equivalent experience.
• Minimum of 5 years of executive-level administrative support experience.
• Advanced proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams, SharePoint).

Responsibilities

• Provide proactive executive support to the GM & VP by managing calendars, prioritizing requests, screening correspondence, and optimizing time.
• Serve as liaison between the GM & VP, internal stakeholders, and external organizations, coordinating communications and follow-ups.
• Coordinate and prepare recurring reports, financial summaries, operating cost reports, timesheets, vacation tracking, and other admin processes.
• Plan, organize, and execute meetings, conferences, leadership events, and travel arrangements with seamless logistics.
• Prepare, edit, and maintain professional correspondence, presentations, spreadsheets, and reports.
• Manage and maintain SharePoint sites and support facility/service requests; assist with office operations and cross-functional initiatives.

Skills

Executive support

Calendar management

Communication liaison

Reports preparation

Travel coordination

Office administration

Education

Administrative certification or equivalent experience

Tools

Microsoft Office Suite

Job description

Employee Type: Regular-Full time

Union/Non: This is a non-union position

At Enbridge, we are committed to delivering safe, reliable energy while driving operational excellence and innovation across our business. We are seeking an Executive Assistant to provide high-level administrative and operational support to the GM & VP, Enbridge Gas Utah, Wyoming and Idaho, as well as a team of senior leaders. In this highly visible role, you will act as a trusted partner, managing priorities, coordinating key business activities, and handling confidential information with professionalism and discretion.

If you thrive in a fast-paced environment and excel at supporting executive leadership, we'd love to hear from you.

What You Will Do

• Provide proactive executive support to the GM & VP by managing complex calendars, prioritizing requests, screening correspondence, and optimizing their time and effectiveness.
• Act as a key liaison between the GM & VP, internal stakeholders, and external organizations, coordinating communications, commitments, and follow-up activities.
• Coordinate and prepare recurring business reports, financial summaries, operating cost reports, timesheets, vacation tracking, and other cyclical administrative processes.
• Plan, organize, and execute meetings, conferences, leadership events, and travel arrangements, ensuring seamless logistics and execution.
• Prepare, edit, and maintain professional correspondence, presentations, spreadsheets, reports, and other executive-level documentation.
• Manage and maintain SharePoint sites, support technology and facility service requests, and help ensure efficient office operations.
• Lead or participate in cross-functional administrative initiatives and provide support for special projects and ad hoc business requests as required.

Who You Are

• Administrative certification or equivalent experience, e.g., spreadsheet/database management, accounting and business math, business communications.
• Minimum of 5 years of experience providing executive-level administrative support to senior leaders in a complex business environment.
• Advanced proficiency with Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, Teams, and SharePoint.
• Demonstrated ability to manage multiple priorities, coordinate competing deadlines, and deliver high-quality results with minimal supervision.
• Strong analytical, organizational, and business communication skills, with experience preparing reports, presentations, and business metrics.
• Proven ability to build effective relationships and collaborate with stakeholders at all levels, including executives, leadership teams, and external partners.
• Exceptional discretion, judgment, and professionalism when handling highly confidential, sensitive, and business-critical information.

Working Conditions

• Primarily office-based role with 5-10% travel.
• This role will be required to be in the office 5 days a week.
• Fast-paced and deadline-driven work with competing priorities, requiring strong organizational skills, adaptability, and occasional availability outside regular business hours.
• Occasional physical activity may be required, including lifting and moving office supplies, files, or equipment.

Physical Requirements include but are not limited to:

Grasping, kneeling, light – moderate lifting (objects up to 20 pounds), reaching above shoulder, repetitive motion, typing, sitting, standing, visual requirement (able to see screens, detect color coding, read fine print), hearing requirement and the ability to sit at a computer for long periods of time.

Mental Requirements (Both Field & Office) include but are not limited to:

Ability to: understand, remember and apply oral and/or written instructions or other information, understand complex problems and collaborate/explore alternative solutions, organize thoughts and ideas into understandable terminology, organize and prioritize work schedule on a short-term basis, make decisions which have moderate impact on the immediate work unit and monitor impact outside this area, understand and follow basic instructions and guidelines, complete routine forms, compose letters, outlines, memoranda and basic reports and communicate with individuals via telephone.

Salary

• Ranges from $32.00 - $42.00 per hour USD for US locations based upon candidate’s experience, skills, and internal equity.
• Applicable compensation policies and guidelines apply to internal candidates.

Benefits

• A flexible benefits program that allows each employee to select the level of coverage needed for their family in the areas of health, dental, insurance and disability.
• A paid maternity and parental leave benefit that offers up to 20 weeks of paid leave for birth-giving parents and up to 12 weeks for other eligible parents, providing flexibility and support during this important life event.
• Valuable retirement savings plans, including a savings plan with company stock as an investment option.
• Paid time off/vacation/sick, plus paid personal days off (depending on location), and paid holidays.
• An Employee and Family Assistance Program.
• A Wellness Program, which focuses on supporting healthier employees by providing tools, resources, and opportunities to improve physical, mental, social, and financial well-being.

Enbridge is committed to using AI responsibly. AI may assist with certain recruiting activities, but it is not used to make employment decisions. All employment decisions are made by people.

At Enbridge, we are dedicated to our core value of Inclusion. We are proud to be an Equal Opportunity Employer. We are committed to providing employment opportunities to all qualified individuals, without regard to age, race, color, national or ethnic origin, religion, sex, sexual orientation, gender identity or expression, marital status, family status, veteran status, Indigenous status, disability, or any other reason protected by federal, state, or local law. Applicants with disabilities can request accessible formats, communication supports, or other accessibility assistance by contacting [e-mail].