Executive Assistant

Dexian; Saint Petersburg (FL); On-site; USD 65,000 - 90,000; Full time

Job summary

Dexian is seeking a highly organized Executive Assistant to provide high-level administrative and project support to senior leadership in a fast-paced environment. You will manage complex calendars, coordinate travel, and prepare executive-level materials.

The role requires discretion, excellent communication, and the ability to independently juggle competing priorities while supporting cross-departmental initiatives.

Qualifications

• 5+ years of executive assistant experience.
• Associate degree or higher.
• Experience supporting senior executives (VP/SVP/C-suite).
• Strong calendar management and scheduling experience.
• Experience coordinating executive travel and meetings.
• Experience supporting special projects and preparing reports/presentations.
• Strong minute-taking and action-item follow-up skills.
• Advanced proficiency with MS Outlook, Word, Excel, and PowerPoint.
• Exceptional written and verbal communication skills.
• Strong organizational skills and meticulous attention to detail.
• Ability to manage multiple priorities independently.
• High level of professionalism, discretion, judgment, and confidentiality.

Responsibilities

• Provide comprehensive administrative and personal support to senior leadership.
• Manage complex executive calendars, meetings, travel, and events.
• Coordinate domestic and international travel arrangements and logistics.
• Support special projects with research, documentation, reporting, and data analysis.
• Prioritize multiple assignments and maintain ownership through completion.
• Attend meetings, prepare minutes, and track action items.
• Coordinate communication between executives, departments, and stakeholders.
• Prepare executive-level materials such as presentations and reports.
• Handle confidential information with professionalism and discretion.
• Anticipate executive needs and resolve scheduling issues proactively.

Skills

Executive support

Calendar management

Travel coordination

Reports/presentations

MS Office

Communication skills

Discretion/confidentiality

Organizational skills

Multitasking

Education

Associate degree

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

PowerPoint

Job description

We are seeking a highly organized, polished, and proactive Executive Assistant to provide high-level administrative and project support to senior leadership. This individual will manage complex calendars, coordinate travel and meetings, support special projects, and serve as a trusted point of contact across departments.

The ideal candidate will be comfortable working in a fast-paced, confidential environment and will demonstrate excellent judgment, communication, attention to detail, and the ability to independently manage competing priorities.

Key Responsibilities

• Provide comprehensive administrative and personal support to senior leadership.
• Manage complex executive calendars, meetings, appointments, travel, and organizational events.
• Coordinate domestic and international travel arrangements, itineraries, and related logistics.
• Support special projects through research, documentation, reporting, presentations, and data analysis.
• Independently prioritize multiple assignments and maintain ownership through completion.
• Attend executive and departmental meetings, prepare accurate meeting minutes, and track action items.
• Coordinate communication and information flow between executives, departments, and internal/external stakeholders.
• Prepare presentations, reports, correspondence, spreadsheets, and other executive-level materials.
• Handle confidential and sensitive information with a high degree of professionalism and discretion.
• Anticipate executive needs and proactively resolve scheduling and administrative issues.

Qualifications

• 5+ years of Executive Assistant, Executive Administrative Assistant, or similar experience.
• Associate's degree or higher.
• Demonstrated experience supporting senior executives, preferably VP, SVP, C-suite, or equivalent leadership.
• Strong experience with complex calendar management and scheduling.
• Experience coordinating executive travel and meetings.
• Experience supporting special projects and preparing reports/presentations.
• Strong meeting coordination, minute-taking, and action-item follow-up skills.
• Advanced proficiency with Microsoft Outlook, Word, Excel, and PowerPoint.
• Exceptional written and verbal communication skills.
• Strong organizational skills and meticulous attention to detail.
• Ability to manage multiple priorities and changing deadlines independently.
• High level of professionalism, discretion, judgment, and confidentiality.

Ideal Candidate Profile

The ideal candidate is a Senior Executive Assistant or Executive Business Partner who has several years of experience directly supporting senior leadership in a corporate environment.

They should be more than a calendar manager—they should be a trusted executive partner who can independently manage priorities, coordinate complex travel and meetings, own special projects, prepare executive-level materials, and follow through on action items.

Candidates coming from financial services, healthcare, insurance, professional services, manufacturing, technology, or other complex corporate environments are especially relevant.

Dexian is a leading provider of staffing, IT, and workforce solutions with over 12,000 employees and 70 locations worldwide. As one of the largest IT staffing companies and the 2nd largest minority-owned staffing company in the Canada, Dexian was formed in 2023 through the merger of DISYS and Signature Consultants. Combining the best elements of its core companies, Dexian's platform connects talent, technology, and organizations to produce game-changing results that help everyone achieve their ambitions and goals.

Dexian's brands include Dexian DISYS, Dexian Signature Consultants, Dexian Government Solutions, Dexian Talent Development and Dexian IT Solutions. Visit https://dexian.com/ to learn more.

Dexian is an Equal Opportunity Employer that recruits and hires qualified candidates without regard to race, religion, sex, sexual orientation, gender identity, age, national origin, ancestry, citizenship, disability, or veteran status.