Executive Assistant

Dexian; Town of Florida (NY); On-site; USD 70,000 - 100,000; Full time

Job summary

Dexian is seeking an experienced Executive Assistant to support senior leadership with a range of administrative and personal duties. The role includes managing complex schedules, coordinating travel, and helping keep cross-functional communication smooth.

The ideal candidate demonstrates discretion, multitasking ability, and proficiency with Microsoft Office. This position offers an opportunity to contribute to high-impact projects and develop professionally within a dynamic, global technology

Qualifications

• 5+ years of experience in executive administrative support or similar role
• Associate's degree or higher
• Excellent organizational skills with meticulous attention to detail
• Ability to multitask effectively in fast-paced environments with changing deadlines
• Exceptional interpersonal and written communication skills across management levels
• High level of professionalism, judgement, discretion and confidentiality
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)

Responsibilities

• Assist executive with administrative and personal tasks; ensure smooth communication within and across departments
• Manage and coordinate executive calendars, travel, meetings and events
• Support and coordinate special projects including research, documentation, reporting, presentations and data analysis
• Maintain ownership and involvement in project activities to meet departmental objectives
• Attend meetings, record minutes and follow up on action items with team members

Skills

Executive support

Organizational skills

Multitasking

Interpersonal communication

Confidentiality

MS Office

Education

Associate's degree or higher

Tools

Microsoft Office Suite

Job description

The organization is seeking a highly organized and professional Executive Assistant to support senior leadership with a variety of administrative and personal duties. This role involves managing complex schedules, coordinating special projects, and facilitating effective communication across departments. The ideal candidate will demonstrate a high level of discretion, multitasking ability, and proficiency in core office software to help the organization achieve its operational goals efficiently.

Key Responsibilities

Position Summary

The organization is seeking a highly organized and professional Executive Assistant to support senior leadership with a variety of administrative and personal duties. This role involves managing complex schedules, coordinating special projects, and facilitating effective communication across departments. The ideal candidate will demonstrate a high level of discretion, multitasking ability, and proficiency in core office software to help the organization achieve its operational goals efficiently.

• Assist the executive with a range of administrative and personal tasks, ensuring smooth communication within and across departments
• Manage and coordinate the executive's calendar, including travel arrangements, meetings, and organizational events
• Support and coordinate special projects, including research, documentation, reporting, presentations, and data analysis
• Maintain ownership and involvement in project activities to help meet departmental objectives
• Attend meetings, record minutes, and follow up on action items with team members as needed

Required Qualifications

• Minimum of 5 years of experience as an executive administrative assistant or in a similar role
• Associate's degree or higher
• Excellent organizational skills with meticulous attention to detail
• Proven ability to multitask effectively in a fast-paced, high-volume environment with strict and changing deadlines
• Exceptional interpersonal and written communication skills capable of engaging at all management levels
• Strong professionalism, judgment, discretion, and a high level of confidentiality
• Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint

Preferred Qualifications

• Experience supporting senior executives in a dynamic corporate setting
• Demonstrated ability to independently prioritize tasks and manage multiple deadlines
• Strong customer service orientation with professional poise and confidence

Why This Opportunity May Be Appealing

This role offers the chance to work with a reputable organization that values professionalism, organizational excellence, and proactive support. It provides an environment where highly capable administrative professionals can leverage their skills, contribute to organizational success, and develop their career in a supportive and dynamic workplace.

Dexian stands at the forefront of Talent + Technology solutions with a presence spanning more than 70 locations worldwide and a team exceeding 10,000 professionals. As one of the largest technology and professional staffing companies and one of the largest minority-owned staffing companies in the United States, Dexian combines over 30 years of industry expertise with cutting-edge technologies to deliver comprehensive global services and support.

Dexian connects the right talent and the right technology with the right organizations to deliver trajectory-changing results that help everyone achieve their ambitions and goals. To learn more, please visit https://dexian.com/.

Dexian is an Equal Opportunity Employer that recruits and hires qualified candidates without regard to race, religion, sex, sexual orientation, gender identity, age, national origin, ancestry, citizenship, disability, or veteran status.