Executive Assistant

CFO Trane U.S. Inc.-CFO; Saint Paul (MN); Hybrid; USD 61,000 - 110,000; Full time

Benefits offered by this job

Health insurance

401K match

Paid time off

Job summary

Trane Technologies is seeking an experienced Executive Assistant to support the Digital Leadership Team from White Bear Lake, MN. You will orchestrate complex calendars across time zones and coordinate leadership reviews, travel, and events in a fast-paced, technology-driven environment.

Ideal candidates will have 7+ years of senior‑level support, strong MS 365 skills, and a demonstrated ability to manage confidential information while collaborating across distributed leadership across the

Qualifications

• 7+ years of executive administrative support with senior leaders.
• Strong MS 365 proficiency including Outlook, Teams, PowerPoint.
• Experience supporting leaders across multiple locations/time zones.

Responsibilities

• Proactively manage complex executive calendars across US time zones.
• Coordinate leadership reviews, cadences, and syncs with pre-reads and materials.
• Plan end‑to‑end domestic travel logistics and on-site meeting support.
• Lead town halls, QBRs, and offsites with cross-functional teams.
• Prepare executive presentations and maintain SharePoint/Teams content.

Skills

MS 365 proficiency

Calendar management

Discretion & confidentiality

Distributed leadership support

Education

Bachelor's degree

Tools

Concur

Workday

Coupa

Job description

Executive Assistant - Digital Leadership Team

Location: White Bear Lake, MN

Job Type: Full-Time

Work Arrangement: Hybrid (Onsite Monday-Thursday; Flexible Friday)

Organization: Trane Technologies - Enterprise Digital & Technology

Be a part of our mission! As a world leader in creating comfortable, sustainable, and efficient climate solutions for buildings, homes and transportation, it's our responsibility to put the planet first.

For us at Trane Technologies, and through our businesses including Trane® and Thermo King, sustainability is not just how we do business—it is our business.

Do you dare to look at the world’s challenges and see impactful possibilities? Do you want to contribute to making a better future? If the answer is yes, we invite you to consider joining us in boldly challenging what's possible for a sustainable world.

Learn about our benefits designed for you to Thrive at work and at home. We boldly go.

Where is the work: Monday to Thursday, work onsite with your colleagues.

Fridays, choose your work location, balancing what your work requires.

The Opportunity

Trane Technologies is seeking a high‑performing, proactive Executive Assistant to support our Digital Leadership Team from our facility in White Bear Lake, MN.

Our Digital organization drives software innovation, IoT climate technologies, advanced building analytics, and digital customer solutions across the globe.

In this role, you will serve as a strategic operational partner and administrative anchor for senior Digital leaders stationed across the United States.

You will bring calm to complexity- orchestrating multi-time-zone schedules, facilitating nationwide leadership summits, managing travel, and enabling executive leaders to focus on high-impact strategic initiatives.

If you are an experienced administrative professional who thrives in an agile, technology-driven culture and takes pride in seamless operational execution, we want to hear from you.

What You Will Do

Strategic Executive Calendar & Schedule Management

• Proactively manage dynamic, complex executive calendars across multiple US time zones (Central, Eastern, Mountain, and Pacific), prioritizing critical engagements and resolving scheduling bottlenecks.

Coordination of Executive Cadences, Reviews, and Syncs

• Coordinate executive cadences, leadership reviews, and operational syncs, ensuring agendas, pre-reads, and presentation materials are delivered in advance.

Travel & Event Coordination

• Plan and orchestrate end-to-end domestic travel logistics—including flights, accommodations, ground transportation, and meeting facilities—while accommodating executive preferences.

• Lead the planning, AV/technology setup, catering, and on‑site logistics for Digital Leadership Team meetings, Quarterly Business Reviews (QBRs), and strategic offsites.

• Coordinate digital team town halls and global all‑hands sessions in partnership with internal communications and AV support teams.

Operational Enablement & Communications

• Prepare, format, and review executive presentations, organizational communications, and team announcements using Microsoft PowerPoint, SharePoint, and Teams.

• Track action items from executive leadership meetings, following up across cross‑functional teams to ensure milestones are met on schedule.

• Manage digital distribution lists, centralized SharePoint document libraries, and digital collaboration spaces.

Financial & Procurement Administration

• Reconcile travel expenses and corporate purchasing card (P‑Card) accounts via Concur, ensuring accuracy and strict adherence to corporate policies.

• Initiate and monitor purchase orders (POs), statements of work (SOWs), and vendor invoices, serving as the administrative point of contact for external suppliers and partners.

What You Will Bring

Minimum Qualifications

• Experience: Minimum of 7 years of executive administrative support experience partnering with senior executives, corporate leaders, or distributed leadership teams.

• Technology Acumen: Advanced proficiency across the Microsoft 365 suite (Outlook, Teams, PowerPoint, Excel, Word, SharePoint, and OneDrive).

• Distributed Support: Demonstrated success supporting leaders across multiple geographic locations and time zones.

• Confidentiality & Discretion: Proven ability to handle sensitive strategic, organizational, and business information with the highest degree of integrity and discretion.

• Location Presence: Ability to work on‑site at our White Bear Lake, MN campus Monday through Thursday, with Friday flexibility.

Preferred Qualifications

• Bachelor’s degree in Business Administration, Communications, or a related field.

• Prior background supporting leaders in a Digital, Software Engineering, IT, or Enterprise Technology environment.

• Working familiarity with enterprise platforms such as Concur (Expense/Travel), Workday, Coupa, or similar workflow management tools.

• Strong event management skills, with experience organizing multi‑day executive summits and hybrid digital town halls.

What We Offer

• We provide competitive compensation, comprehensive health and retirement benefits, annual incentive opportunities, generous paid time off, and continuous learning opportunities to support your career growth.

• We are an equal opportunity employer; all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, pregnancy, age, marital status, disability, status as a protected veteran, or any legally protected status.

Annual Base Salary Range or Hourly Base Pay Range: $61,300.00 - $109,655.00 Compensation Type: Exception Hourly Incentive Eligible: No Sales Commission Eligible: No Disclaimer: We strive to provide competitive compensation for this position, tailored to a variety of factors.

Thrive at work and at home: Benefits kick in on DAY ONE for you and your family, including health insurance and holistic wellness programs that include generous incentives - WE DARE TO CARE!

Family building benefits include fertility coverage and adoption/surrogacy assistance.

Paid time off includes up to 15 vacation days, paid holidays, sick leave, and additional options to support volunteer and parental leave.

401K match up, educational and training opportunities through company programs along with tuition assistance and student debt support.

Disclaimer: Benefit offerings may vary by site as well as Collective Bargaining Agreements and local/state regulations

Safety Sensitive Role: No

To request an accommodation, please contact us at: [e-mail]

Be a part of our mission! Be a part of our mission! As a world leader in creating comfortable, sustainable, and efficient climate solutions for buildings, homes and transportation, it's our responsibility to put the planet first. For us at Trane Technologies, and through our businesses including Trane® and Thermo King, sustainability is not just how we do business—it is our business. Do you dare to look at the world’s challenges and see impactful possibilities? Do you want to contribute to making a better future? If the answer is yes, we invite you to consider joining us in boldly challenging what’s possible for a sustainable world. Learn about our benefits designed for you to Thrive at work and at home.

Where is the work: Onsite with your colleagues.