Executive Assistant

American Society of Administrative Professionals; Sacramento (CA); Hybrid; USD 60,000 - 80,000; Full time

Benefits offered by this job

Competitive pay

Generous benefits

Learning & development opportunities

Job summary

Ethan Conrad Properties, Inc. seeks an experienced Executive Assistant to provide personalized secretarial and administrative support to the CEO in a professional and timely manner.

The role works one-to-one with the CEO and is part of the administrative team, with responsibilities including travel bookings and front desk coverage. The ideal candidate will have a cheery disposition, impeccable organizational skills, advanced typing (85+ WPM), and transcription experience, with prior experience

Qualifications

• 85+ WPM typing with 90% accuracy.
• Proficient in MS Office and document handling.
• Strong organizational and time-management skills.
• Ability to maintain confidentiality and discretion in handling information.

Responsibilities

• Provide personalized secretarial and administrative support to the CEO.
• Manage calendar, travel arrangements, and correspondence.
• Answer busy multi-line phone lines and handle routing as needed.
• Front desk coverage and general administrative tasks for the executive team.

Skills

Typing 85 WPM

MS Office

Transcription

Executive support

Organization

Communication

Discretion

Tools

Microsoft Office Suite

Job description

Description

Ethan Conrad Properties, Inc. is one of the largest and the fastest growing Commercial Real Estate Companies in Sacramento, CA. With over 12MM square feet, over 170 properties, and over 250 buildings, valued at $1.7 billion dollars. ECP has had an Annual Growth of over 20% for the past 10 years and anticipates continued growth of 20% annually, creating more job opportunities internally and externally. ECP is a World Class Company.

The executive assistant is responsible for providing personalized secretarial and administrative support to the CEO in a professional and timely manner. This role works one-to-one with the CEO on a wide variety of matters and is also part of the administrative team. The employee must be flexible to meet the demands of our growing organization. The ideal candidate will have a cheery disposition, impeccable organizational skills, advanced typing skills of 85+WPM, transcription experience and prior experience in an assistant role.

Requirements

This position is responsible for:

• Accurate verbatim transcription and editing of digital recordings
• Maintain focus and consistently deliver quality work within tight timeframes
• Handle confidential information ensuring they remain secure
• Be proficient in MS Office based systems
• Willingness to perform additional duties as assigned by the supervisor
• Full-time front desk coverage
• Must adhere to all department protocols and procedures
• Proofread and edit transcripts to ensure accuracy and completeness
• Ability to answer multi-line, busy phone lines and transfer calls professionally
• Assist CEO in personal tasks including booking travel, flights, and hotels

Knowledge, Skills, and Abilities

• Full knowledge of office management systems and procedures
• Exemplary planning and time management skills
• Ability to stay calm and on-task in high-stress situations
• Ability to multitask and prioritize daily workload
• High level verbal and written communications skills
• Discretion with personal and confidential information

Minimum Requirements Include

• Minimum typing speed 85 wpm, minimum 90% accuracy
• Excellent attention to detail, active listening, and reading comprehension skills
• Ability to interpret conversations and apply context to identify errorsAbility to manage and handle a high-volume workflow
• Must be reliable, dependable, and have an excellent attendance history
• Must be a team player

At Ethan Conrad Properties, we pride ourselves on our collaborative culture, which is pervasive throughout every step of a ECP employee's journey. Starting with our interviews and continuing through our executive open-door policy which includes regular, collaboration is at the heart of working at ECP.

We offer competitive pay, generous benefits, and a commitment to investing in our employees learning and development to ensure a rewarding and fulfilling career.

We value diversity and believe forming teams in which everyone can be their authentic self is key to our success. We encourage people from underrepresented backgrounds and different industries to apply. Come join us and find out what the best work of your career could look like here at ECP.