Executive Assistant

Ethan Conrad Properties, Inc.; Sacramento, Northern (CA, KY); Hybrid; USD 28,000 - 39,000; Full time

Job summary

Ethan Conrad Properties, Inc. in Sacramento seeks a highly organized professional to provide transcription, administrative, and executive support in a fast-paced office with 100+ staff on-site.

The role involves accurate verbatim transcription of digital recordings, front desk coverage for 2–4 hours daily, assisting the CEO with travel and personal tasks, and maintaining confidentiality while delivering high-quality administrative support.

Qualifications

• Minimum typing speed 85 wpm with 90% accuracy.
• Excellent attention to detail and reading comprehension.
• Ability to manage high-volume workflow.
• Team player in a fast-paced environment.
• Ability to provide front desk and receptionist duties for 2–4 hours per day.

Responsibilities

• Transcribe and edit digital recordings verbatim.
• Maintain confidentiality and handle sensitive information.
• Provide front desk coverage and receptionist duties for 2–4 hours per day.
• Assist CEO with administrative tasks and personal travel bookings.

Skills

Office management systems

Time management

Multitasking

Verbal communication

Written communication

Discretion

AI literacy

Tools

MS Office

Job description

Description

Ethan Conrad Properties, Inc. is one of the largest and the fastest growing Commercial Real Estate Companies in Sacramento, CA. With over 12MM square feet, over 170 properties, and over 250 buildings, valued at $1.7 billion dollars. ECP has had an Annual Growth of over 20% for the past 10 years and anticipates continued growth of 20% annually, creating more job opportunities internally and externally. ECP is a World Class Company.

We are seeking a highly organized, detail-oriented, and dependable professional to provide transcription, administrative, and executive support in a fast-paced office environment with more than 100 employees working on-site. This role is responsible for accurate transcription and editing of digital recordings, maintaining confidentiality, assisting the CEO with administrative and personal tasks, and providing front desk and receptionist coverage for approximately 2–4 hours per day. The ideal candidate is an excellent communicator who can manage a high-volume workload, prioritize competing responsibilities, maintain accuracy under tight deadlines, and work effectively in a dynamic, team-oriented environment.

Requirements

This position is responsible for:

• Accurate verbatim transcription and editing of digital recordings
• Maintain focus and consistently deliver quality work within tight timeframes
• Handle confidential information ensuring they remain secure
• Be proficient in MS Office based systems
• Willingness to perform additional duties as assigned by the supervisor
• Support with front desk coverage and receptionist duties for approximately 2-4 hour per day
• Must adhere to all department protocols and procedures
• Proofread and edit transcripts to ensure accuracy and completeness
• Ability to answer multi-line, busy phone lines and transfer calls professionally
• Assist CEO in personal tasks including booking travel, flights, and hotels

Knowledge, Skills, and Abilities:

• Full knowledge of office management systems and procedures
• Exemplary planning and time management skills
• Ability to stay calm and on-task in high-stress situations
• Ability to multitask and prioritize daily workload
• High level verbal and written communications skills
• Discretion with personal and confidential information
• Basic AI skills and knowledge is encouraged

Minimum Requirements Include:

• Minimum typing speed 85 wpm, minimum 90% accuracy
• Excellent attention to detail, active listening, and reading comprehension skills
• Ability to interpret conversations and apply context to identify errors
• Ability to manage and handle a high-volume workflow
• Must be reliable, dependable, and have an excellent attendance history
• Must be a team player able to work in a fast-paced environment

At Ethan Conrad Properties, we pride ourselves on our collaborative culture, which is pervasive throughout every step of a ECP employee's journey. Starting with our interviews and continuing through our executive open-door policy which includes regular, collaboration is at the heart of working at ECP.

We offer competitive pay, generous benefits, and a commitment to investing in our employees learning and development to ensure a rewarding and fulfilling career.

We value diversity and believe forming teams in which everyone can be their authentic self is key to our success. We encourage people from underrepresented backgrounds and different industries to apply. Come join us and find out what the best work of your career could look like here at ECP.