Executive Assistant

The American Council; Roseville, Northern (CA, KY); Hybrid; USD 60,000 - 90,000; Full time

Benefits offered by this job

Competitive Salary Package

PTO Package

Job summary

The American Council seeks an Executive Assistant to support the President, manage calendars, coordinate travel, and prepare meetings with efficiency and discretion.

You will drive cross-department initiatives, organize communications, and help turn strategic priorities into actionable plans within a mission-driven nonprofit context.

Qualifications

• Experience in executive assistance or high-level administrative support.
• Ability to coordinate across departments and manage multiple priorities.
• Strong written and verbal communication with discretion and diplomacy.

Responsibilities

• Provide direct support to the President, including calendar management, scheduling, meeting prep, follow-up, and travel coordination.
• Organize appointments, prepare agendas, coordinate logistics, and ensure time is aligned with priorities.
• Coordinate internal projects across departments (events, donor relations, communications) and track next steps.
• Strengthen organizational systems by improving workflows and maintaining project management tools.

Skills

Executive support

Calendar management

Travel coordination

Project coordination

Stakeholder management

Communications

Organizational skills

Tools

Google Workspace

Slack

Asana

AI chatbots

Email marketing systems

Calendars

Job description

The Executive Assistant serves as a key leadership support role within The American Council, helping strengthen the organization’s internal operations, workflow, and cross-department execution. This person works closely with the President to ensure priorities are moving forward, communication is clear, calendars and travel are well managed, and major initiatives are supported with excellence. This role requires someone who is organized, proactive, trustworthy, and able to operate in both leadership and administrative capacities. The right candidate will be comfortable managing details, anticipating needs, coordinating across teams, and helping turn vision into action.

Key Responsibilities
The Executive Assistant will provide direct support to the President, including calendar management, scheduling, meeting preparation, follow-up, correspondence support, and travel coordination. This includes helping organize appointments, prepare agendas, coordinate logistics, and ensure the President’s time is aligned with the organization’s highest priorities.

This position will also help coordinate internal projects across departments, including events, media, communications, donor relations, and public leadership initiatives. The role will work alongside team leads to help keep projects moving, clarify next steps, track deadlines, and ensure important details do not fall through the cracks. In addition, this person will help strengthen organizational systems by improving workflows, organizing information, maintaining project management tools, preparing internal documents, and helping the team operate with greater clarity and efficiency.

Ideal Candidate
The ideal candidate is a mature, mission-aligned leader who can move seamlessly between big-picture coordination and detailed administrative execution. They should be highly organized, relationally intelligent, discreet, and able to manage multiple priorities in a fast-moving environment.

They should be comfortable working with pastors, elected officials, donors, vendors, staff members, and community leaders. They must be able to communicate clearly, represent the organization with professionalism, and carry confidential information with wisdom and care.

Qualifications
Strong organizational and administrative skills are required. Experience in executive assistance, operations, project management, events, ministry, nonprofit leadership, or communications is preferred. The candidate should be comfortable using tools such as Google Workspace, Slack, Asana, AI chatbots, email marketing systems, and calendars.

Note:The American Council leverages AIagents and chatbots. The Executive Assistant should be very comfortable using this kind of technology.

A strong alignment with the mission, values, and Christian convictions of The American Council is essential.

• Competitive Salary Package
• PTO Package

About the Organization

The American Council is empowering people to think and lead well.

The American Council equips people of faith with the moral clarity, courage, and conviction to think and lead well in public life.
We train candidates. We form leaders. We mobilize voters. We equip houses of worship. We bring principled thinking into the political discourse shaping the nation.
America is tired of tribal politics and performative outrage. Faithful citizens have too often abdicated the public square. Christian civic engagement isn't a political strategy. It's a moral responsibility. Faithful Citizens. Courageous Leaders. A Stronger America.

Public Responsibility Toward
the Common Good.