Executive Assistant

Public Citizen. Some rights reserved; Washington (District of Columbia); On-site; USD 75,000 - 90,000; Full time

Benefits offered by this job

Great medical and dental coverage

Three weeks paid vacation

401K plan with company contribution

12 weeks paid parental leave

Sabbatical after 8 years

Student loan reimbursement program

Job summary

Public Citizen in Washington, DC is seeking an experienced Executive Assistant to support the Co‑Presidents in managing their daily operations. The ideal candidate will have at least 10 years of administrative or operational experience, excellent organizational and communication skills, and a solid proficiency in Microsoft Office.

The role offers a salary range of $75,000 to $90,000, along with a generous benefits package including medical coverage, paid vacation, and a 401K plan. If you are committed to advocating for public interest, we want to hear from you.

Qualifications

• Commitment to the work of Public Citizen required.
• At least 10 years in administration or operations; previous experience as an Executive Assistant a plus.
• Excellent written and verbal communication skills.

Responsibilities

• Manage daily administrative and operational tasks for the Co‑Presidents.
• Coordinate meetings and travel arrangements for the Co‑Presidents.
• Serve as the point person for administrative and operational requests.

Skills

Organizational skills

Attention to detail

Communication skills

Time management

Proficiency in Microsoft Office

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

Job description

Public Citizen is a national, non‑partisan, public interest group with over 1 million members and supporters. We focus on holding corporations accountable and are helping lead the charge against President Trump’s authoritarianism.

Executive Assistant

The Executive Assistant will play an essential role in the daily operations of the fast‑paced Co‑Presidents office and report to the Co‑Presidents and the Chief of Staff.

Responsibilities

• Manage daily administrative and operational tasks and ensure the smooth functioning of the office of the Co‑Presidents
• Handle general administrative tasks such as responding to scheduling or logistics emails, managing correspondence, requesting monetary reimbursements, and troubleshooting IT issues with our IT contractors
• Coordinate and schedule meetings, appointments, and travel arrangements for the Co‑Presidents
• Prepare reports, presentations, and other documents for meetings and presentations
• Organize and maintain electronic files, records, and databases, ensuring their accuracy and maintaining confidentiality
• Serve as the point person for the office of the Co‑Presidents on administrative and operational requests
• Collaborate with Human Resources to assist with employee records, attendance, and vacation schedules
• Liaise with external vendors
• Conduct research and provide administrative or operational support to various projects, as assigned
• Provide significant assistance to other team members as needed, in particular the Chief of Staff on office culture, productivity, operations, and other items
• Serve as the key liaison to the Board of Directors for Public Citizen, Inc. and Public Citizen Foundation, Inc, including helping to craft communications, create materials, facilitate board travel, maintain official boards’ records and other duties
• Work collaboratively with various individuals in senior leadership to streamline processes and contribute to the overall productivity and efficiency of the office of the Co‑Presidents
• Assist with small‑ and large‑scale event planning and logistics
• Other duties as assigned

Qualifications

• Commitment to the work of Public Citizen required
• Extensive knowledge of commonly used computer applications, including the Microsoft Office suite of applications such as Word, Excel, PowerPoint, and Outlook
• At least 10 years in administration or operations; previous experience as an Executive Assistant a plus
• Excellent organizational skills; strategic planning; attention to detail; strong written and verbal communication skills

Capabilities

• Excellent organizational and time management skills with the ability to multi‑task and adapt in a fast‑paced environment
• The ability to juggle and prioritize multiple short‑ and long‑term projects
• Detail‑oriented and able to maintain accuracy in work
• Ability to work collaboratively in a team‑oriented environment with a wide array of personalities at all levels of the organization and have a sense of humor
• Ability to maintain the highest level of confidentiality and handle sensitive information with discretion and professionalism
• Positive attitude

Salary and Benefits

Salary range: $75,000 to $90,000, plus a generous benefit package. The position is not in the bargaining unit.

• Great medical and dental coverage, including full coverage for children
• Three weeks paid vacation for new employees, five personal days, sick leave and more
• 401K plan with a 5% contribution from Public Citizen after one year of employment
• 12 weeks of paid parental leave after one year of employment
• Sabbatical after 8 years of employment
• Student loan reimbursement program