Executive Assistant

Columbia Sportswear Company; Portland (OR); Hybrid; USD 70,000 - 100,000; Full time

Job summary

Columbia Sportswear Company is seeking an Executive Assistant to support senior leaders at our Portland headquarters. The role focuses on high-level calendar management, confidential communications, and coordination of strategic initiatives.

The ideal candidate has 5–7 years of experience supporting C-suite executives, excellent MS Office skills, and a proven ability to handle sensitive information in a fast-paced environment. Onsite attendance is required.

Qualifications

• Supports C-suite executives with calendars, travel, and correspondence.
• Proven ability to handle confidential information with discretion.
• Experience in a publicly held company is highly desired.

Responsibilities

• Manage and optimize complex calendars for multiple executives.
• Coordinate meetings, notes, and communications across teams.
• Prepare presentations and reports for leadership meetings.

Skills

Calendar management

Executive support

Communications

Interpersonal skills

Travel planning

Education

High school diploma or equivalent

Tools

MS Office

PowerPoint

OneNote/Drive

Job description

## Executive AssistantApply: Portland, Oregon, United States of America: Full time: Posted Yesterday: R-025973**\\*This position requires being onsite Monday through Friday at our headquarters in Portland, OR\\*****ABOUT THE POSITION**As one of Columbia Sportswear’s Executive Assistants, you’ll be the right hand to the company’s executive leaders. You’ll be relied on to balance a broad scope of administrative functions, confidential communications, and proprietary information. Your scope of work will include secretarial ownership, management of routine office matters, and coordination & engagement on special projects. In this role, you will be supporting the SVP of Omni Planning and Fulfillment, VP of North America Regional Planning and the VP of Supply Chain Transformation and Logistics.**HOW YOU’LL MAKE A DIFFERENCE*** Protect executive focus through strategic calendar management that prioritizes revenue‐driving work, partner alignment, and decision‐making moments.* High level management of complex ever changing calendars for multiple executives.* Enable fast, clear communication across teams by synthesizing updates, surfacing risks, and ensuring leaders have the right context at the right time.* Lead operational excellence by owning business cadences, leadership meetings, offsites and department-wide meetings for technology and HR* Excellence in event coordination, resourcefulness, and organization is critical to operating effectively and supporting the team at a high level.* Build strong partner relationships to influence without authority and ensure seamless collaboration across functions.* Identify gaps and streamline processes & meetings to reduce friction, improve speed, and support a high‐velocity retail environment.* Model judgment, discretion, and calm in a fast‐moving, customer‐centric business where priorities shift quickly.* Success in this role requires being highly flexible, adapting quickly to change, and maintaining composure in fast‐moving situations.**YOU ARE*** A highly motivated self-starter who can work with a minimum level of supervision.* Proactive at problem solving and making independent judgments.* Coordinate varying styles of meetings including but not limited to - department meetings, staff meetings, onsite/offsite meetings etc. Coordinating agenda, notes and communications.* A rapport builder, exercising strong interpersonal skills and the ability to establish and maintain excellent working relationships across the organization.* A wordsmith, crafting clear correspondence and communications.* Organized, prioritizing competing tasks with confidentiality, accuracy, and efficiency.* Resourceful and at times scrappy when needed.* Adept at booking not only executive travel but communicate and plan extensive team travel spanning through multiple regions.**YOU HAVE*** High school or equivalent degree.* Minimum 5-7 years’ work experience at C-Suite level, providing senior level administrative support in progressively responsible positions.* Experience in a publicly held company is highly desired.* Highly proficient in MS Office (Word, Excel, PowerPoint, OneNote/Drive, Microsoft Copilot) with an ability to create presentations using PowerPoint and/or other presentation software.* Strong familiarity with calendaring, event planning, simultaneously manage & support multiple projects, and understanding what motivates people and teams.* Experience managing expense reporting strongly preferred.#Onsite#LI-LC1*This job description is not meant to be an all-inclusive list of duties and responsibilities, but constitutes a general definition of the position's scope and function in the company.*