Executive Assistant

Columbia Sportswear; Portland (OR); On-site; USD 90,000 - 120,000; Full time

Job summary

Columbia Sportswear is seeking an Executive Assistant to support the SVP of Omni Planning and Fulfillment, VP of North America Regional Planning, and VP of Supply Chain Transformation and Logistics. The role requires on-site work at our Portland headquarters, with a focus on confidential communications, scheduling, and project coordination.

Responsibilities include managing complex calendars, coordinating leadership meetings and events, and ensuring seamless collaboration across functions.

Qualifications

• High school or equivalent degree.
• 5–7 years' work experience at C-Suite level providing senior administrative support.
• Experience in a publicly held company is highly desired.
• Proficient in MS Office with capability to create presentations.
• Strong calendaring, event planning, and multi-project management.

Responsibilities

• Manage strategic calendars for multiple executives and prioritize revenuedriving work.
• Lead operational cadences, leadership meetings, and department-wide meetings.
• Summarize updates, surface risks, and keep leaders informed with context.
• Coordinate executive travel and extensive team travel spanning regions.
• Build and maintain strong cross-functional relationships to enable collaboration.
• Identify gaps and streamline meetings to reduce friction and speed up decision making.

Skills

Calendar management

Problem solving

Interpersonal skills

Discretion

Communication

Organization

Adaptability

Education

High school diploma or equivalent

Tools

MS Office

PowerPoint

OneNote/Drive

Microsoft Copilot

Job description

*This position requires being onsite Monday through Friday at our headquarters in Portland, OR*

ABOUT THE POSITION

As one of Columbia Sportswear's Executive Assistants, you'll be the right hand to the company's executive leaders. You'll be relied on to balance a broad scope of administrative functions, confidential communications, and proprietary information. Your scope of work will include secretarial ownership, management of routine office matters, and coordination & engagement on special projects. In this role, you will be supporting the SVP of Omni Planning and Fulfillment, VP of North America Regional Planning and the VP of Supply Chain Transformation and Logistics.

HOW YOU'LL MAKE A DIFFERENCE

• Protect executive focus through strategic calendar management that prioritizes revenuedriving work, partner alignment, and decisionmaking moments.

• High level management of complex ever changing calendars for multiple executives.

• Enable fast, clear communication across teams by synthesizing updates, surfacing risks, and ensuring leaders have the right context at the right time.

• Lead operational excellence by owning business cadences, leadership meetings,offsitesand department-widemeetings for technologyand HR

• Excellence in event coordination, resourcefulness, and organization is critical tooperatingeffectively and supporting the team ata high level.

• Build strong partner relationships to influence without authority and ensure seamless collaboration across functions.

• Identifygaps and streamline processes & meetings to reduce friction, improve speed, and support a highvelocity retail environment.

• Model judgment, discretion, and calm in a fastmoving, customercentric business where priorities shift quickly.

• Success in this role requires being highly flexible, adapting quickly to change, andmaintainingcomposure in fastmoving situations.

YOU ARE

• A highly motivated self-starter who can work with a minimum level of supervision.

• Proactive at problem solving and making independent judgments.

• Coordinate varying styles of meetings including but not limitedto-department meetings, staff meetings, onsite/offsite meetings etc.Coordinating agenda,notesand communications.

• A rapport builder, exercising strong interpersonal skills and the ability toestablishand maintain excellent working relationships across the organization.

• A wordsmith, crafting clear correspondence and communications.

• Organized, prioritizing competing tasks with confidentiality, accuracy, and efficiency.

• Resourceful and at times scrappy when needed.

• Adept at booking not only executivetravel butcommunicate andplanextensive team travel spanning through multiple regions.

YOU HAVE

• High school or equivalent degree.

• Minimum5-7years'workexperienceat C-Suitelevel,providing senior level administrative support in progressively responsible positions.

• Experience in a publicly held companyis highlydesired.

• Highly proficient in MS Office (Word, Excel, PowerPoint, OneNote/Drive,Microsoft Copilot) withanability to create presentations using PowerPoint and/or other presentation software.

• Strong familiarity with calendaring, event planning, simultaneouslymanage&supportmultiple projects, and understanding what motivates people and teams.

• Experience managing expense reporting strongly preferred.

#Onsite

#LI-LC1

This job description is not meant to be an all-inclusive list of duties and responsibilities, but constitutes a general definition of the position's scope and function in the company.

Columbia Sportswear Company is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law. Columbia Sportswear is committed to working with and providing reasonable accommodation for individuals with disabilities. If you need reasonable accommodation because of a disability for any part of the employment process. If you need an accommodation/adjustment to successfully complete and submit your application.

• At Columbia Sportswear Company, we're proud to offer regular full-time employees a benefits package that includes a variety of services and products to help make your life and work more rewarding.
• Our benefit programs contribute to overall employee well-being by aligning those programs with the fundamental elements of well-being: physical, social/emotional, financial, career and community.
• Benefits that can protect your family's financial future and help you save money through our 401k plan plus a generous company match.
• Columbia offers medical, dental, vision, life Insurance, disability, flexible spending accounts, health savings account, and an assortment of voluntary benefit offerings (accident, critical illness, hospital indemnity, and legal services).
• In addition, Columbia offers EAP + which is free and confidential 24/7/365 counseling services.
• We have extensive wellness benefits, employee discounts and a generous time off program available.